Cost Resources and Actual value in MS PROJECT 2013



I have a question about Cost Resources and Actual value in MS PROJECT 2013:

“Dear Nenad,

I defined a cost resource “Hotel” and a work resource “Thomas” with hourly rate of 50 USD. For both of these resources I selected the accrue at “Start”. I defined a task of 1 day duration and assigned Thomas to it. I also assigned 200 USD of Cost Resource “Hotel” to this task. Then I saved the baseline with baseline cost of 600 Dollars. When I make the task 50% complete, the Actual Cost only shows the Cost of work resource. Even when the task is 100% complete, the actual cost only reflects the cost of work resource. The behavior remains same even if the accrual method is changed to “Prorated” or “End”.

Can you suggest a work around?”

I wrote about this issue long time ago. From Microsoft point of View this is not a bug! From mine, it is. But, guess what. There is a workaround.

OK, let me make the same Scenario as my Reader has. I will make a Task so called Trip:


Now, I am going to make Thomas, and Hotel as resources.


I’m going to assign those Resources to the Task:


Now I am going to save the Baseline:


I will show you the Cost Table:


Now I’m going to tell MS PROJECT that Task is, for example 50% finished:


You can see that Actual Cost is $400!. Why? Because Tomas has Accrue at = Start, and that means that when the Task is completed even 0,1% MS PROJECT calculates 1 day = 8 hours = 8 hours * $50 = $400.

Why MS PROJECT does not calculate that for Cost Resource? Because it does not! So what do you have to do. You can use Resource Usage, or Task Usage View. I will, for this example, use Task Usage View:


And Now Back to the Cost Table:


Everything looks fine now. Boring? Yes it is I know.

The interesting thing is that if you assign only Cost resource to the Task, everything works fine. Tri it!


About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, PMI, PRoject Management and tagged , , , . Bookmark the permalink.

One Response to Cost Resources and Actual value in MS PROJECT 2013

  1. Jhon Rico says:

    very useful, thanks friend, I didnt know how assign the actual cost for the tasks.

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