Departments and Projects in MS PROJECT 2010 – Part 2

 

Hi,

as you know from my last Post, I created Departments, and I have assigned to the Project Manager Projman2 two departments (SIR and SIC), and no department to Project Manager named Projman1.

Now let’s suppose that Project Manager Projman1is logged on the Project Server 2010 and he wants to Create new Project  with no Department field!

image

and then:

image

and I will get:

image

I am going to Save Publish that Project:

image

and:

image

OK!

I am going to log in as a Project Manager 2and I will create new Project for SIR Sector like this:

image

I am going to save this Project too:

image

and I will publish it (I won’t show you that Picture Again, why should I? :-))

Now I am going to log in to PWA as Projman1, and I am going to Project Center:

image

As you can see, Projman1 can see both Projects!

Now I am going to log in to PWA as Projman2, and I am going to Project Center, too:

image

As you can see, Projman2 can only those Project that belongs to his Department!

If you have custom fields which are going to be used for some department, and you do not want that other departments use those specific custom field you, department fields are to filter which custom field can you access!

Suppose that I have Custom field for SPIG department like this one:

image

and one for SIR Department:

image

I will now open FIRST SPIG PROJECT in MS PROJECT PRO 2010 (logged as Projman1, and Projman1 has no Department), and I am going to the Project Information:

image

as you can notice, since this Project is for SPIG department I can see SPIG DEPARTMENT CUSTOM FIELD, but not the SIR DEPARTMENT CUSTOM FIELD! The same will be if I connect as a Projman2!

If  I open FIRST SIR PROJECT, and if I look at Project Information I will see:

image

To conclude,  Custom fields are not for security, but for filtering which custom and/or Projects can be seen by whom and where!

I will not be able to answer your questions, nor will I write an new post for next 10 days, because I’m going to attend MVP summit in Seattle for February 16 to February 24 2013.

Stay tuned!

Regards

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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2 Responses to Departments and Projects in MS PROJECT 2010 – Part 2

  1. Sanja says:

    Zdravo Nenade!
    Pisem ti na srpskom (tj srpsko-hrvatskom), jer mi je lakše, a vidim da si u Hrvatskoj. Inače ja sam u Srbiji. Prvo da uputim sve pohvale za ovaj blog, zaista je koristan. Pogotovo za početnike. E sad, ja nisam baš početnik, ali sam deleko i od profesionalca. Imam jedno pitanje za tebe kao stručnjaka.
    Naime, ja sam građevinski inženjer i kao što sam znaš ovaj program je zaista koristan za nas u ovoj oblasti. Međutim, konkretno u mojoj firmi se koristi čisto da se napravi neki nazovi plan da se pokaže investitoru i tu se završava. Često i bez unošenja resursa, samo mrežni dijagram. Moje pitanje je sledeće:
    Ukoliko na projektu imam veliki broj tesara, betoniraca, armirača i ostalih, ja te resurse unosim upravo tako: Tesar, Armirač … E sad kada ih dodeljujem aktivnostima, ja za neke aktivnosti unosim npr. 300% tesara , ali sam tu mislila na 6 tesara sa pola radnog vremena. E, ali kada to pogledam u resource graph, ja ću da vidim upravo tri, tj ne mogu da vidim 6 tesara. Problem je što ja moram da znam koliko tačno ljudi imam na gradilištu zbog drugih troškova (smeštaja, hrane, …). Odnosno neki ljudi koji su na projektu neće biti angažovani 100% pun mesec, ali će im plata biti mesečna, kao i svi ostali pripadajući troškovi. Da li postoji neka mogućnost da se ovo reši. Osim naravno da upisujem tesar 1, tesar 2… Na našim projektima ima po 50 zavarivača i ostalih, bilo bi besmisleno upisivati svakog pojedinačno.
    Imam ja još neka pitanja, ali da vidim da li ovaj kontakt funkcioniše, pa ćemo se dopisivati. Naravno ako ti to želiš, a provalila sam da si skroz ok što se tiče pomoći u ovoj oblasti.

    Veliki pozdrava od Sanje iz Beograda!

    • Nenad Trajkovski says:

      Draga Sanja,
      hvala na pohvalama. Ja sam sad u Seattle na Microsoftovom summitu, a ponedjeljak sam natrag.
      Pitaj me kad god i sto god zelis.
      A sad konkretno.
      Tesari, zidari i sl, su tzv GENERICKI RESURSI, pa ako imspas tri zidara full time units=300%, kako si zakljucila
      Na resurs grafu uvijek vidis samo jedan resurs, na zalost.
      jedini nacin je da ih nazoves, npr. zidari – 3 komada
      lp iz Seattle

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