How to implement Scrum with MS PROJECT – step by step!

Hi,

today I am going to explain the process of implementing Scrum with MS PROJECT. Just to be aware, this can only be done if you have Project online version, and not if you have desktop version like Project 2013/2016/2019.

When you open Project choose Sprint Project:

image

and you will get this:

image

As you can see, this is Sprint Planning board with all sprints. Let’s say that we want to have five sprints, and each of them should be 3 weeks long. To do that, follow next steps (After you click on Sprint Tab):

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I set Star Date for the first sprint (now it is Monday, 14.10.2019), then I put 3w as duration (length) for all sprints, then I add another 3 weeks long sprint (at the bottom of the screen) twice, and I’ve got:

image

When I click on OK, I’ve finally got:

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Now I will add some Tasks, and move them to Sprints:

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As you can see I have some Tasks in Sprint1, Sprint2, no Tasks for Sprint3,  Sprint4 and Sprint5, and some Tasks which are in my board, but they are not in Sprint yet.

This is – overall planning. No, I want to manage each sprint! Let’s say that I’m interested in Sprint 1:

image

I can choose this Sprint as Current, or just by it’s name (Sprint1), and I will get:

image

Let’s say that I am not happy with this board. I want columns like:

  • Not Started
  • Doing
  • QA
  • Done

I will right click on each column which I want to rename or delete and do it like:

image

at the end I will have what I want:

image

Now I can move each and every Task where I want, and how I want. Be aware of this. When you change your Sprint board, you change it for each and every Sprint. So, do not expect that have different Sprint Boards for different sprints. And that is OK, because it doesn’t make a sense that you have different views on the Sprint Backlog for various Sprints.

And, yes this is great.

This was all about Boards (Sprint and Sprint Planning). And this is not all what you can do. It is much more there, and I will cover that in my next Posts.

Until then, stay tuned!

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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