How to use Office 365 Groups with Microsoft Project for the Web


Today I will show you how to use Groups with Microsoft Project for the Web.

First I will create brand new Simple Project:


The Group is needed when I am going to assign First Resource to my Task. Let’s say that I want to assign Ellen to the Task 1:


when I hit Enter I will get:



IF I choose to create Group, I will have a brand new one, and it will be used for this Project, and later I can use this group for other Project. Or, when I create another Project, I can create new group for that particular Project, as well.

Now, I write Blog Post very often, and for each Post I create brand new Project, so I do not want to create new Group every time. Instead of that, I will create one group which I will use for every Blog Post.

To do that I will create a group which I will call Blog Post Group:




Now I will add member to this group:


OK! Now I will assign John to Task 1:


and I will get:


Jim is not a group member, but I need him for Task 2:


When I select him, I will get:


and now he is also part of the group. So, I can add additional member to my group anytime I need it.


Now, I am going to create new Project, called: Second Project:


and I am going to use Blog Post Group:


Now, all group member are available:


To conclude, I can create a group for my Project, and use it for that particular project only, or for any further project in a future. Or, I could have Group created somewhere else (for example in my Admin center, or in Teams, or in Planner…), and use it for my Project.

It’s up to you how many groups you will have.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft Project for the Web, Project for the Web, PRoject Management and tagged . Bookmark the permalink.

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