Groups, Attachments and Microsoft Project for the Web

Hello,

Today I will show you connections between Task attachments in Microsoft Project for the Web, and Microsoft Groups.

First I will create brand new Project with one Single Task:

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IF I want to attach a Document to Task, I will get:¸

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As you can see, I can only add a link to the URL, not an Attachment! WHY?

To answer this question, let me assign a group to this particular Project:

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As you can see I am using existing group, but I could create a brand new one.

Now all three options for Task attachment are available:

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Now I will attach one simple picture From computer, and I will get:

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If I want to attach a file From  team files I will get:

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and:

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As you can see in Teams files I can see only file which I already attached.

Let me, for a moment jump to a Microsoft Group. To do that, I will jump to Outlook in my Office 365:

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and I will get:

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As you can see, file which was attached to the Project is here. Now I will jump to a SharePoint site created for this particular group:

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As you can see file attached to the Task is in SharePoint site created for the Group. So, the answer for the question above is: “Until I don’t have a group assigned to the Project, I cannot attach a file, because Project doesn’t now where to place it!”.

I will now upload two new files to the SharePoint site:

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Let’s go back to the Project. If I now try to add attachment from Team files I will get:

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To conclude, each file which is attached to the Task is stored to SharePoint site which belongs to the Group which is in turn, assign to a Project.

If I attach a file from my computer directly to the Task, it will be saved in that SharePoint, and if I save a file in that SharePoint, I can attach that file from Team files. SO, Team files = SharePoint files.

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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