How to Create Projects using Project Accelerator !

Hello,

Today I will show you how to Create new Project using Project Accelerator, and then how to analyze them using Program, also within Project Accelerator.

First I will create my first  Project:

image

and I will get:

image

Summary Tab

  • Name: The Project Name
  • Owner: The Project Owner (I can choose anyone from my Azure Active Directory)
  • Project Type: I can select:
    • Security
    • Cloud Computing
    • Application Development
    • Maintenance
    • Internal Readiness
    • Other
  • Program: The Program to which the Project belongs I can select from the list of Programs which I already created (see my Post: Programs in Project Accelerator and Microsoft Project for the Web | Nenad Trajkovski (ntrajkovski.com))
  • Business Unit: To which Business unit Project bellows. I can select:
    • IT
    • Product Development
    • Operations
  • State: The Project current state. I can select:
    • (1) Proposed
    • (2) Active
    • (3) Closed
    • (4) On Hold
  • Stage: The Project current stage. I can select:
    • (1) Create
    • (2) Select
    • (3) Plan
    • (4) Manage
    • (5) Close
  • Priority: The Program Priority. I can select:
    • (1) Critical
    • (2) High
    • (3) Moderate
    • (4) Low
  • Executive Sponsor: The Project Sponsor. I can choose from the user list in My
    Azure Active Directory
    • Manager: I can choose from the user list in My Azure Active Directory
    • Project Manager: I can choose from the user list in My Azure Active Directory
      • Calendar Template: The Calendar Template which the Project will use.
      • Funding Available: Is funding for the Project Available (Yes or No)
      • Estimate Start Date: Expected Project Start Date
      • Duration (Days): Project Duration in Days (this field is going to be calculated)
      • Finish Date: Project Finish Date (this field is going to be calculated)
      • % Complete: The Project completeness in %  (this field is going to be calculated)
      • Effort (Hours): The Effort in hours (this field is going to be calculated)
      • Effort Completed (Hours): The Effort completed in hours (this field is going to be calculated)
      • Effort Remaining (Hours): The Effort remaining in hours (this field is going to be calculated)

      image

      Business Case Tab

      • Description: Project Description
      • Business Case: Here I can type Business Case for the Project
      • Value statement: Here I can type Value statement for the Project
      • Strategic Alignment: I can select:
        • Extreme
        • Strong
        • Moderate
        • Low
        • None
        • No Rating
      • Improve Employee Retention: I can select:


        • Extreme
        • Strong
        • Moderate
        • Low
        • None
        • No Rating

      • Lower Cost:
        I can select:



        • Extreme
          • Strong
            • Moderate
              • Low
                • None
                  • No Rating

                • Risk: I can select:




                  • Extreme
                    • Strong
                      • Moderate
                        • Low
                          • None
                            • No Rating
                          • Prioritization Score (this field is going to be calculated), according to Formula:
                            • No Rating = 0
                            • None = 0
                            • Moderate = 50
                            • Strong = 75
                            • Extreme = 100

                            Prioritization Score = (Strategic Alignment * 0,25) + (Improve Employee Retention* 0,25) + (Lower Cost * 0,25) + (Risk * 0,25)

                            Financial Tab

                            image

                            I don’t have to explain those field, except ROI which is calculated as (Benefit – Budget) / Budget. I did not put anything in Actual field, because I am creating the Project, and so far I don’t have any actual costs for the Project.

                            Funding is available, and Funding Source is Internal (I could also choose External)

                            I will not show Resources and Task Tab, because there is nothing to show for now, and I will explain Risks, Issues and Changes in separate Blog Posts.

                            Status Tab

                            image

                            I can choose Overall Health, Issue Health, Schedule Health, Effort Health, and Financial Health and choices are:

                              • (1) On Track
                              • (2) At Risk
                              • (3) Off Track

                          I can also choose if the Project need staffing (YES or NO). Finally I will save the Project. After the Project is saved, I can jump to the Task  Tab, and create some Tasks:

                          image

                          Task are created in the exact same way as they are created in Microsoft Project for the Web!

                          Now, let’s look at the Resources Tab:

                          image

                          As you can see here I can see every single Resource and they total effort for the Project!

                          After I save those Tasks I will get in Summary Task:

                          image

                          And finally, what will happen if I open Project for the Web? I will get:

                          image

                          and:

                          image

                          Regards!

                          About Nenad Trajkovski

                          Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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