Programs in Project Accelerator and Microsoft Project for the Web

Hi,

Today I will show you how to create Program for Projects using Project Accelerator and Project for the Web!

But First of all what is Program anyway? According to PMI Project is temporary endeavor undertaken for creating unique Product, Service or Result! On the other hand, Program is a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Programs may contain elements of work outside of the scope of the discrete projects in the program. So Projects in a Program have to be related!

Let me create Marketing Program:

image

I will get new screen with following fields:

image

  • Name: The Program Name
  • State The Program State. I can select:
    • (1) Proposed
    • (2) Active
    • (3) Closed
    • (4) On Hold
  • Priority: The Program Priority. I can select:
    • (1) Critical
    • (2) High
    • (3) Moderate
    • (4) Low
  • Business Unit: To which Business unit Program below. I can select:
    • IT
    • Product Development
    • Operations
  • Manager: The Program Manager. I can choose from the user list in My Azure Active Directory
  • Program Type: I can
    select:
    • Customer
    • Development
    • Support
    • Enhancement
    • Program
    • Other
  • Program Type: I can select:
    • Customer Satisfaction
    • Grow Business
    • Run Business
    • Transformation
    • Other
  • Program Start: Expected Program Start Date
  • Program Due: Expected Program End Date
  • Description: Program Description
  • Business Case: Here I can type Business Case for the program

So it can look like this:

image

Now, I will choose Financial Tab, and I can edit following fields:

image

As you can see, I can only put Budget and Benefit amounts, and everything else is going to be calculated, after I save the program. So I will do it, and I will get:

image

As you can see ROI is 2,00, because it is calculate as (Benefit – Budget) / Budget = (3.000.000 – 1.000.000) / 1.000.000 = 2.00, and Remaining Budget Allocation is 1.000.000 because nothing has been spent yet! And if you look at Project Financials you will see that Project Budget, Project Actual Cost, Project Remaining Budget, Project Benefits, and Project ROI is zero, because there is no single Project assigned to the Program yet, and all Last updated fields are the same, and it is 5/2/2021 which is the date when I last saved the Program (for now).

Let me jump to the Status Tab:

image

I can choose KPIs for Overall Health, Financial Health, Effort Health, and Schedule Health, and choices are:

    • (1) On Track
    • (2) At Risk
    • (3) Off Track

Active Projects, Projects At Risk, Projects On Track and Project in Trouble are zero, again because there is there is no single Project assigned to the Program yet, and all Last updated fields are the same, and it is 5/2/2021 which is the date when I last saved the Program (for now).

Let me jump to the Projects Tab:

image

As you can see, nothin is displayed here, again because there is there is no single Project assigned to the Program yet. Be aware that I can have a lot of Projects opened / Created, but I can not add them to the specific Program here. Where can I assign them? Well, that is what I am going to show you in my next Blog Post

Finally, the Notes Tab:

image

When I create a note, I can put the Title (in my example: My note), a note itself (in my example: Here is my note) and if I click on Add note it will be saved. After it is saved you will see it is shown on the screen below:

image 

I can also attach a file with my note, ad you can see in my example above.

OK, I created a Program. Now what? Well, wait for my next Blog Post to find out!

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft Project for the Web, PMI, Project for the Web, Project for Web, PRoject Management and tagged , . Bookmark the permalink.

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