Project Request with Project Accelerator and Microsoft Project for the Web

Hello,

as we all know, in real life we have always many Project Requests, but not all of them are approved (e.g. we are not going to execute each and every of them). The very first step in Project Management is – Project Request. We can do it with Project Accelerator in PowerApps.

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and:

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I will enter my Project Request:

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First of all, I gave a Name for Requested Project. Then, I choose New as a Requested State, and I put Ellen as Requestor for this Project. I put some details, and if I wanted I can put a Business Case.

On the second half of this screen I have:

  • Strategic Alignments – Options are: Extreme, Strong, Moderate, Low, None, and No Rating
  • Lower Cost – Options are: Extreme, Strong, Moderate, Low, None, and No Rating
  • Improve Employee Retention – Options are: Extreme, Strong, Moderate, Low, None, and No Rating
  • Risk – Options are: Extreme, Strong, Moderate, Low, None, and No Rating
  • Budget
  • Benefit
  • Funding Available – Options are: Yes and No
  • Funding Source – Options are: Internal and External

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I’m done, and I’m going to save this:

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and I will get:

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As you can see Prioritization Score, and ROI are calculated fields, so they are visible after saving.

But how did I get Prioritization Score = 62.50? Well, according to Formula:

  • No Rating = 0
  • None = 0
  • Moderate = 50
  • Strong = 75
  • Extreme = 100

Now I have:

  • Strategic Alignment = Extreme = 100
  • Lower Cost = Strong = 75
  • Improve Employee Retention = Strong = 75
  • Risk = None = 0

Prioritization Score = (Strategic Alignment * 0,25) + (Lower Cost * 0,25) + (Improve Employee Retention * 0,25) + (Risk * 0,25) = (100 * 0,25) + (75 * 0,25) + (75 * 0,25) + (0 * 0,25) = 25+ 18,75 + 18,75 + 0 = 62,5

ROI is calculated according to formula: (Benefit – Budget) / Budget = (2.500.000,00 – 1.000.000,00)  / 1.000.000,00  = 1.5

And here it is:

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Now I will open Microsoft Project for the Web:

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As you can see My Third Project is note here. and that is perfectly normal because it is not Approved yet. It can be also seen in PowerApps:

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OK! Let’s say that someone decided that this Project is good one, and it should be approved! To do that I follow next steps:

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and:

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and here it is:

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and it is also in Microsoft Project for the Web:

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Now I can start with building my Schedule, assigning Resources etc.

Be aware that Requested Project is not gone form Project Request Screen in Project Accelerator, after it was approved. So when you will have lot of Project you can distinguish them by filtering:

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So here I can choose which Project Requests do I want to see.

Final word. This is GREAT! Without Project Request we were able to create Project after it was approved, or if we did it before it was approved, and it was not approved we had to delete it, which was a bad practice.

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft Project for the Web, PMI, Project for the Web, Project for Web, PRoject Management and tagged . Bookmark the permalink.

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