Manually Scheduled Tasks and Resource Calendar in MS PROJECT 2016!


today I’ll show you how Manually scheduled Tasks are affected by Resource Calendars in MS PROJECT 2016!

First I will create a simple project with only one Task in manually scheduled mode:


Now I’m going to create John as Resource:


Now, suppose that he has day off at Wednesday, 09.12.2015:


Finally I will assign John to the Task, and I will take a look at the Resource Usage View:


As you can see, End date  didn’t change, and John will work only 32 hours to Complete his work, because he is at his day off at Wednesday.

I will now create Same Task in Auto Schedule Mode;


and I will assign John to the Task:


As you can see, end date is now 14.12.205! Let’s look at the Resource Usage View, again:


As you can see, John will work only 40 hours to Complete his work, because he is at his day off at Wednesday, an because of that, he has to wok on Monday, 14.12.2015

So, when you use Auto Scheduled Tasks, End date will extend, and Work = Duration * Units e.g. Work =5 days (8 hours per day) * 100% = 40 hours, and the end date is not fixed!

But, when you use Auto Scheduled Task Work = Available days for resources (Duration) * Units, e.g Work = 4 days (because one day off) (8 hours per day) * 1’00% = 32 hours.

So, be careful when you use Manually scheduled Tasks and Resource Calendars!


About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft Project 2013, MS PROJECT 2016, PMI, PRoject Management and tagged . Bookmark the permalink.

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