Specific Resource overallocation during the day using MS PROJECT 2019

Hi,

I have a question from my Blog reader: “I want to solve overallocation of R1, since it is assigned to Task1 and Task2. I want to divide the work of R1 between  Task 1 and Task 2 to solve overallocation. For example: R1 will be assigned to Task 1 from 08h to 12h and he will be assigned to Task 2 from 13h to 17h. How can I do this please, I need that.”

I will use MS PROJECT 2019. Here is the Project:

image

Obviously Resource 1 is overallocated because it should be assigned 50% and not 100%.

If I do that , I will get:

image Now Resource 1 is not overallocated. But let’s see work distribution during the day:

image

As you can see, Resource 1 is going to work during the day in a way that he/she will work 0,5 hours on one, and then 0,5 hours on the other Task! And in real life this is a rare case (I didn’t see it in my career). How to solve this? Well, hard!

I can manually assign work.

image

and:

image

I will get:

image

Finally, I will adjust assignment:

image

I will return to “standard” Timescale:

image

Regards!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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