How to manage external dependencies between Projects with MS PROJECT 2019

Hi,

lot of my Blog readers are asking how to link Tasks between two or more different Projects, and how to manage them.

I will show you how to do it with MS PROJECT 2019!

As usual, first I will create two simple Projects, and I will save them to my Desktop as Project1.mpp, and Project2.mpp:

image

and:

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To make a connection between Tasks among different Project, you should save them first. Let’s say that Task 3 from Project 1 should be predecessor to Task 4 from Project 2, and Task 1 from Project 1 should be Predecessor to Task 6 from Project 2. To get that you should double click to Task 4 (and Task 6 accordingly) from Project 2 and:

image As you can see you should write in the ID column: Project name from which you wish a have predecessor, then backslash then Task ID form this Project (and in my example this is third Task from Project 1). When you click on OK button you will get:

image

To connect Task 1 from Project with  Task 6 from Project 2, you should do the same thing, and you will get:

image

The final result is:

image

Light gray Task are external Tasks.

OK! That was a part about creating dependencies. Now, how to manage them in the easiest way?

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You can see that you can, and should, use this option to see all external predecessors (and successors) on one screen only. Let’s say that you want to “break” connections between Task 6 from Project 2 and Task 1 from Project 1. You can do it easy, like this:

image

So, you should first select external predecessor, and then delete the link, and you will get:

image

External Task is gone!

Finally, if you look at the Project 1, Task 4 from Project 2 is successor  of Task 3 form Project 1:

image

To conclude, when you manage multiple Projects and they are “connected”, use this feature to handle your external successors and predecessors in a right way.

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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