Task Progress tracking with MS Project for the Web


today I will show you how can you track Task Progress using Microsoft Project for the web.

First I will create a project with two Tasks and Resources assigned to them:


You can see those Tasks at Grid View:


As you can see Task 1 has 2 days Duration and John assigned to it, and Task 2 has 3 days Duration and Nenad and Mary assigned to it.

When I click at Task 1 I’ve get:


As you can see, Effort is calculated due to Duration of 2 days and one Resource assigned to the Task, e.g. John will work 2 days, 8 hours per day (in total = 16 hours), to complete the Task.

If I put, for example, 50% in % Complete, I’ll get:


As you can see 8 hours (50% of 16) is Completed, and 8 hours is remaining. Let’s say that I know that John has completed 8 hours but he needs 24 hours more to work. I will put those 24 hours in Remaining and I will get:


As you can see, now Total hours = 32 (8 completed + 24 remaining), and % Complete is 25% (8 hours completed / 32 total = 25%).

Now I will open second Task and I will get:


As you can see Total is 48 hours. 3 days for Nenad plus 3 days for Mary is 24 hours for Nenad plus 24 hours for Mary = 48 hours. Here I can follow steps explained above. Where is the difference? When I track Task progress, I cannot put, for example, that Nenad has completed 8 hours and Mary has completed 16 hours. The only possibility I have here is to put how many hours are completed in Total to all resources assigned to the specific Task. So, if I put, for example 24 hours as completed, and 32 hours as remaining, I will get:


So 24 hours are spent equally among Nenad and Mary (12 hours Nenad, and 12 hours Mary), and 32 hours remining means that Nenad should work 16 hours, and Mary as well.

% completed is 43% because 24 hours completed / 56 hours completed is 43%.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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