Exception working times in MS PROJECT 2019, and how to use it!

Hi,

today I will show you how to use exceptions in working times using MS PROJECT 2019!

Let’s say that are working hours are 8 hors per day (08:00 to 12:00, and 13:00 to 17:00) from Monday 03.02.2020 to Friday 07.02.2020, and 4 hours per day from Monday 10.02.2020 to Friday 14.02.2020. To set this up, follow next steps:

 image

and:

image

Now I will create two Tasks in My Project:

image

as you can see, Task 2 will start at Monday 10.02.2020, but will finish at Wednesday 19.02.2020. To explain this I will assign John as Resource to both Tasks:

image

and:

imageNow I will switch to the Task Usage View:

image

OK! Task 2 has Duration = 5 days. 1 day is 8 hours:

image

and:

image

and:

image

Since 1 day is 8 hours, 5 days is 40 hours. But at week from 10.02 working time is 4 hours per day, so john is going to work only 20 hours this week (from Monday to Friday), and remining work is 20 hours. But, at next week, from 17.02.2020. working time is again 8 hours per day, so John will work 8 hours at Monday and Tuesday (17. and 18.02.2020) and this is 16 hours. Remaining 4 hours John will work at Wednesday!

To conclude. Be aware that when you make working hours less than it is expected to be worked per day, Finish date will be postponed!

Regards,

Nenad

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, MS PROJECT 2019, PRoject Management, Project Online and tagged . Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s