How to set working hours per day (Calendar Template) in Microsoft Project for the Web?

Hi,

I will show you default setup for Working hours per day in Microsoft Project for the Web. Here is my Project:

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OK, let me Create one Task with 8 days Duration:

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As you can see, Task will start at Monday, 4/5/2020, and Finish at Monday 4/12/2020, e.g. it will be performed during the weekend, as well:

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OK. Now I will create three Tasks: Task 7 hours, Task 8 Hours, and Task 9 hours with durations as show in the Picture below:

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As you can see, 1 day is 8 hours. In Task 9 hours Finish date is 4/6/2020, and Start date is 4/5/2020, and in Task 8 hours Finish date is 4/5/2020, and Start date is 4/5/2020.

How is it so, and what if I want that my 1 day is 9 hours, but only from Monday to Friday?

Default Value is that Task is starting from 09:00 AM and finishing at 05:00 PM. To see that I should use Dynamics 365:

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and:

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and finally:

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Now I will show you default working time. To do that I should go to settings:

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and then to Calendar Templates:

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Finally, I will get:

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Project for the Web is using this Template if I do not have any other. It is default. Now I will going to create new Template with working hours from 09:00 AM to 06:00 PM, during working days. To accomplish that, first I have to create a resource with those working hours. I will call this Resource: Generic Resource (weekdays, from 09:00 AM to 06:00 PM).

First I will go to the Resource page in Dynamics 365:

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and:

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Now I will create new Resource:

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Now I have my Resource and I should setup working time like this.

Step 1:

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Step 2:

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Step 3:

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Step 4:

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Step 5:

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Since those working hours are valid only till 3/28/2020, I will repeat those steps and I will follow those steps:

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and:

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and finally:

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OK, now we should go back to the Settings:

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and:

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and then:

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I will call my Template: Weekdays Calendar from 09:00 AM to 06:00 PM:

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OK. I am done here!

Now I will create brand new Project for the Web:

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OK, let me Create one Task with 8 days Duration and Task 7 hours, Task 8 hours,  Task 9 hours, and Task 10 hours:

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You can see, that Task with 8 days duration is going to be finished at 4/15/2020 e.g. at Wednesday (so Saturday and Sunday are non working hours). Also, you can see that duration of one day is 9 hours, not 8 anymore!

Complicated? Maybe. Powerful? Oh, yes!

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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