How to set working hours per day (Calendar Template) in Microsoft Project for the Web?

Hi,

I will show you default setup for Working hours per day in Microsoft Project for the Web. Here is my Project:

image

OK, let me Create one Task with 8 days Duration:

image

As you can see, Task will start at Monday, 4/5/2020, and Finish at Monday 4/12/2020, e.g. it will be performed during the weekend, as well:

image

OK. Now I will create three Tasks: Task 7 hours, Task 8 Hours, and Task 9 hours with durations as show in the Picture below:

image

As you can see, 1 day is 8 hours. In Task 9 hours Finish date is 4/6/2020, and Start date is 4/5/2020, and in Task 8 hours Finish date is 4/5/2020, and Start date is 4/5/2020.

How is it so, and what if I want that my 1 day is 9 hours, but only from Monday to Friday?

Default Value is that Task is starting from 09:00 AM and finishing at 05:00 PM. To see that I should use Dynamics 365:

image

and:

image

and finally:

image

Now I will show you default working time. To do that I should go to settings:

image

and then to Calendar Templates:

image

Finally, I will get:

image

Project for the Web is using this Template if I do not have any other. It is default. Now I will going to create new Template with working hours from 09:00 AM to 06:00 PM, during working days. To accomplish that, first I have to create a resource with those working hours. I will call this Resource: Generic Resource (weekdays, from 09:00 AM to 06:00 PM).

First I will go to the Resource page in Dynamics 365:

image

and:

image

Now I will create new Resource:

image

Now I have my Resource and I should setup working time like this.

Step 1:

image

Step 2:

image

Step 3:

image

Step 4:

image

Step 5:

image

Since those working hours are valid only till 3/28/2020, I will repeat those steps and I will follow those steps:

image

and:

image

and finally:

image

OK, now we should go back to the Settings:

image

and:

image

and then:

image

I will call my Template: Weekdays Calendar from 09:00 AM to 06:00 PM:

image

OK. I am done here!

Now I will create brand new Project for the Web:

image

OK, let me Create one Task with 8 days Duration and Task 7 hours, Task 8 hours,  Task 9 hours, and Task 10 hours:

image

You can see, that Task with 8 days duration is going to be finished at 4/15/2020 e.g. at Wednesday (so Saturday and Sunday are non working hours). Also, you can see that duration of one day is 9 hours, not 8 anymore!

Complicated? Maybe. Powerful? Oh, yes!

Regards!

Advertisement

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft Project for the Web, PRoject Management and tagged , . Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s