How to customize Working Time for particular Resource in Microsoft Project for the Web?

Hi,

today I sill show you hot to customize Calendar and working time for Particular Resource in Microsoft Project for the Web.

First of all, create your own Calendar Template, according to your Time Zone! Let’s say that my Calendar template should be from 09:00 AM to 05:00 PM, and Time Zone will be GMT+1 (Zagreb time, my hometown). To do that I should follow next steps:

Step 1: Go to Dynamics 365

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Step 2: Choose – Project

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Step 3: Choose – Resources

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Step 4: Add New Generic Resource and choose appropriate Time Zone

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Step 5: 6  Choose Show Work Hours:

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Step 6: Go to (for example) 01/01/2020 and click on this date:

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Step 7: Choose Entire recurring weekly schedule from Start to end:

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Step 8: Choose Actions-Delete Calendar

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Step 9: Confirm Deletion

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Step 10: Go to Set UP and Choose New Weekly Schedule

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Step 11: Uncheck Saturday and Sunday, and click on the Set Work Hours:

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Step 12: Choose from 09 AM to 05 PM:

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Step 13: I will Save and Close Work Schedule Screen:

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Step 14: Choose – Setting

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Step 15: Choose Calendar Templates

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Step 16: Add new Calendar Template, and for the Template Resource choose the Resource created in Step 4:

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Now, suppose that I want for one of my resources to have working time from 09:00 AM to 13:00 PM. To set this up I should follow next steps:

Step 1: I will choose one of my Resources, and I will check if he/she has appropriate Time Zone and I will choose Show Work Hours:

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Step 2: Go to (for example) 01/01/2020 and click on this date:

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Step 3: Choose Entire recurring weekly schedule from Start to end:

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Step 4: Choose Actions-Delete Calendar

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Step 5: Confirm Deletion

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Step 6: Go to Set UP and Choose New Weekly Schedule

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Step 7: Uncheck Saturday and Sunday (Jim is not going to work during Weekends), and click on the Set Work Hours:

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Step 8: Since I want Tim to work from 09 AM to 01 PM I will put those to Start and End:

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Step 9: I will Save and Close Work Schedule Screen:

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Now, since everything is Set UP I will create new Project with new Calendar Template:

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Now I will add Task 1, Task 2, Task 3, and Task 4:

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You can see that all Task are going to start at 4/13/2020. All of them are going to finish at the same date, except Task 2, since it has 2 days duration. Now I will assign Tim to all Tasks:

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Since 1 day is 8 hours (from 09:00 AM to 05:00 PM, according to Calendar template), and Tim will work from 9:00 AM to 01:00 PM, eg. 4 hours per day, then:

  • Task 1 has 1 day Duration e.g. 8 hours. Tim will work two days, 4 hours per day, so Finish date is 4/14/2020
  • Task 2 has 2 day Duration e.g. 16 hours. Tim will work four days, 4 hours per day, so Finish date is 4/15/2020
  • Task 3 has 4 hours Duration. Tim will work one day, 4 hours per day, so Finish date is 4/13/2020
  • Task 4 has 5 hours Duration. Tim will work two days, 4 hours first day, and remaining one hour second day, so Finish date is 4/14/2020

Hope this helps.

Regards

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft Project for the Web, Project for the Web, Project for Web and tagged . Bookmark the permalink.

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