“Guest” resources in Project for the Web


today I will show you how to use “guest” resources in Project for the web.

First of all, who are guests?. In my Project I can assign resources which are part of my AAD (Azure Active Directory), e.g. users which may have access for Project for the web, and also edit Tasks, schedule or anything else in My Project. And, as you know, when I assign first user to the Task, I can choose between Groups which I want to use.

So, let’s create new Project with two Tasks:


Now I will assign Ellen to Task 1:


and when I hit Enter, I will get:


so, after I confirm that I want to create a new Group, I will have:


Now, let’s assume that on John Wayne will be working on Task 2, but he is not in my AAD, he is not supposed to work with Project for he web, and the only thing he would do will be – working on Task 2. To get that I should go to Dynamics 365:


and then:


and now I will add John Wayne:


then I will select Contact as User Type:


and now I’m ready to add it like this:




as you can see, there is a lot of information which I can put, but for this post, all I need is First and last name. After I finish I have to save it once again:


Now. I will go back to my Project, and I will add John Wayne to my Task 2:


and, finally, I will have:


as Simple as that.

To conclude, I will use Contacts as resources for all human resources which are needed to work on some Tasks, but are not regular users, e.g. in AAD!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft Project for the Web, PMI, PRoject Management and tagged . Bookmark the permalink.

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