Project and Resources in different Time zones with Project for the Web

Hi,

today I will show you how is Project affected when Resources from different time zones are assigned to the Task, using Microsoft Project for the Web!

First of all, I will create a Project:

image

As you can see, I will use Calendar template which is GMT+1 hour.

Now, using Power Apps I will have three resources:

  • John – he will work in the same time zone (GMT+1)
  • Ellen – she will work in the GMT time zone
  • Mary – she will work in the GMT–6 time zone

image

and:

image

For Ellen:

image

and for Mary:

image

OK.

Now it’s time to change working hours for John, Ellen and Mary.

For John:

image

and:

image

and finally:

image

I will follow the same procedure for Ellen:

image

and for Mary, as well:

image

Now I will create three Tasks:

image

  • Duration for all three Tasks is 1 day
  • John will work 8 hours, because his Time zone is aligned with Calendar Time zone
  • Ellen will work 7 hours, because she work in GMT Time zone which is –1 hour of Calendar Time zone, so she will start at 10:00 AM at Calendar Time zone (which is 09:00 GMT Time zone), and she will finish at 05:00 PM Calendar Time zone (which is 04:00 PM GMT Time zone)
  • Mary will work 1 hour, because she work in GMT-6  Time zone which is –7 hour of Calendar Time zone, so she will start at 04:00 PM at Calendar Time zone (which is 09:00 GMT-6  Time zone), and she will finish at 05:00 PM Calendar Time zone (which is 10:00 PM GMT-6 Time zone).

Now I will put two days in Duration field for all three Tasks:

image

As you can see effort is increased 8 hours for every single Task. So, only first day is affected with this Time zone difference. So:

    • John will work 8 hours at first day, and second day because his Time zone is aligned with Calendar Time
      zone
    • Ellen will work 7 hours at first day, because she work in GMT Time zone which is –1
      hour of Calendar Time zone, so she will start at 10:00 AM at Calendar Time zone
      (which is 09:00 GMT Time zone), and she will finish at 05:00 PM Calendar Time
      zone (which is 04:00 PM GMT Time zone). At the Second day she will work from 09:00 AM to 05:00 PM according to her (GMT) Time zone
    • Mary will work 1 hour, because she work in GMT-6  Time zone which
      is –7 hour of Calendar Time zone, so she will start at 04:00 PM at Calendar
      Time zone (which is 09:00 GMT-6  Time zone), and she will finish at 05:00
      PM Calendar Time zone (which is 10:00 PM GMT-6 Time zone). At the Second day she will work from 09:00 AM to 05:00 PM according to her (GMT-6) Time zone.

Seems little bit complicated? Well, it is. But you have to understand this behavior before you apply different Time zone to particular resource!

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Project for the Web, Project for Web, PRoject Management and tagged . Bookmark the permalink.

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