Project Management and MS Project 2010 – 09.02.2011

Before I start my explanation on how MS Project 2010 works I have to tell you some more things about Project itself, as well as some things you should pay attention to in your projects. In many books and articles you can find something called “ the triple constraint” or “the project triangle”.

It says that each and every problem has tree constraints: Time, Costs (or Resources) and Features (or Scope). This is somewhat true. Every project also has other constraints like quality, communication, risks, etc. Some constraints can be fully tracked with MS Project (like time, costs, and resources), some can be partially tracked (like risks and communication), and some cannot be tracked at all (like quality, and change request approval).
So, you must have other tools and techniques besides MS Project to track and
manage Project.

Every project is undertaken for some reason, whether it is for a bigger profit,
better position in marketplace, saving the earth or just for the fun of it
(like: “I want to  build  and live in the biggest house in my town). Regardless
of why a project is undertaken, you must know that project sponsor and your
customer will have requirements and expectations. Many people think that those
two words have the same meaning. Well, it is the biggest mistake you can make
and it can cause the project failure.

Requirements are customer’s wishes which he or she  will tell you! For example: “We want a new ERP system with modules: purchase, sale, invoicing, marketing, production, human resources, fixed assets etc.” To get the requirements you have to ask: “What do you need?”. Very simple, isn’t it?

On the other hand, expectations are unstated wishes! Your customer can have a requirement like this: “I want a new ERP system with (by the others) vendor ledger!” and the expectation that one person will be able to record 10.000 vendor invoices in one hour. To get the expectations you have to ask: “We have all your requirements! What exactly do
you expect from this project? What is your measure of success?”.

When you get the customer expectation you must make a decision: “TO GO OR NOT TO GO!” also called “GO – NO GO” decision. If you know that your customer’s expectation
is unreachable no matter what you do, DO NOT START THE PROJECT. If you do, you
will get unsatisfied customer even if you fulfill all the requirements.  YOU will be the one responsible for the project failure. And after all, this is unethical Project Management because you have started the Project for which you knew that it wouldn’t be successfully
completed, and that you would end up having unsatisfied customer.

And for the end of this post one joke from the internet. Project phases:

Enthusiasm, Confusion, Loosing Illusions, Nerves breakdown, Panic, Looking for “the Pedro”, punishing the innocent team members, Looking for trade-off, Giving the reward
to the people who have never been involved in the project.

See you.


About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft PRoject 2010, MS PROJECT 2010, PMI, PRoject Management. Bookmark the permalink.

1 Response to Project Management and MS Project 2010 – 09.02.2011

  1. Adis Jugo says:

    Samo guraj, ovo je odlično, i čitam sa uživanjem. Hoćemo dalje.

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