Task Duration and Resource additional day off in MS PROJECT 2016


today I will show you what happens if you assign resource to the Task, and afterwards put, for example, day off for that Resource in MS PROJECT 2016

First, I’m going to create simple Project:


I will now create John, as Resource, with 100% Max.units:


Finally I will assign John to the Task, and I will show Task Usage View:


Now I’m going to show additional Column, Type:


Now, everything is set. Suppose that at Thursday John can’t work at the Task. I will now put Day off:


and I will get:


So, with Fixed Units, End date will be Monday, 8.02.2016, and Work will remain 40 hours. The same thing will happens if you use Fixe Work Task Type, so I’m not going to show you that. If you do not believe me, try it Smile

Now I am going to put it all back and set Task Type as Fixed Duration:


Now I’m going to set Thursday, 04.02.2016, as a Day off for John:


and, after I will click at OK button I will get:


If I click on Show Help button, I will get:


The final result is:


So, what it this post all about? About warning! As you can see with Fixed Duration, and Fixed work Task Type, there is no warning that Duration will change. If Task Type is Fixed Duration then, and only then, you will get warning that Duration is going to change.

But this is not all. Let’s say that I have five Tasks, all Fixed Duration and five different Resources assigned to those Tasks:


Now, suppose that, for some reason, Thursday is day off for all Resources, e.g. for whole company:


After I click at OK button I will get:


As you can see, in this scenario there is no warning at all. So, you have to be very, very careful when you are adding exceptions to your Calendars because the whole Schedule can “dance”, e.g. change, without warning. My suggestion is: Always have Test instance of your Project, and only after you are 100% sure that you get result which is acceptable, do changes at real Project file.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, MS PROJECT 2016 and tagged . Bookmark the permalink.

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