Microsoft Project 2016 and Kanban!


in my previous post I wrote about Microsoft Project 2016 and Scrum. Now, I will show you some other things, based on Kanban Agile methodology. This post will be much shorter than previous one, because you can use everything from Scrum. I will show a difference between those two methodologies.

Scrum has Product Backlog in which are all Features that have to be done. In serious Sprint the Team is pulling up things to the specific Sprint Board, and those sprint are up to one month long.

In Kanban, team has limited Features they are working on at the time. For example Team can (if they decide so) work at one time at maximum five features.

That is shortly (VERY shortly) IT!

When you open MS Project you can choose that you want to run Kanban Project:


and you will get Backlog Board:


Let’s say that we want another column in this board: In Testing. We should click on Add New Column Column, and then:


and then:


and we will get:


As you can see, each Column can be Renamed, Deleted or Moved. the only one which you can only Rename is Backlog Column!

Now we will put some Features on Backlog and we will move them in Various Columns so your board can look like this:


Now let’s take a look at Backlog Sheet:


This View has row sorted in strange way (e.g. I do not know how and why are they sorted as they are).

Here you can change Board status, e.g. move Features around.

Basically, that’s it. Everything else was described in my previous post.

What do I miss here? Since Kanban has limited WIP (Work In Progress) I would like to have some place to put that number (for example, 5), and that MS PROJECT doesn’t allow more than 5 Features in that Column. Of course, this column should be fixed by name, or maybe it will be Better that user can choose in which Column he/she will put restriction for number of Features.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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