Hi,

today I sill show you how to set specific calendar and apply it to resources in Microsoft Project for the Web!

First of all, calendar template should be created! I will not explain again how to di it, because I already did it in my post which can be found here: How to set working hours per day (Calendar Template) in Microsoft Project for the Web?

Suppose that I have Resources who should work from 09:00 AM to 12:00 PM (noon).

I have a calendar template for this:

and:

then I will go to settings:

and here is my Calendar Template:

Now I will go to see my Resources:

OK! Now, let’s say that John and Mary will work from 09:00 to 12:00 PM! I do not want to change they working time one by one (for each Resource). I will rather use my Template. To apply this template to Resources I will follow this steps:

and:

and finally:

OK! Let’s see how it will apply to a Project for the Web! I will first create new Project:

Now I will assign John to Task 1, and Ellen to Task 2:

As you can see John will work 15 hours (5 days * 3 hours per day – from 09:00 AM to 12:00 PM), and Ellen will work 40 hours (5 days * 8 hours per day – from 09:00 AM to 05:00 PM).

Now if I assign John, Mary and Ellen to Task 1 I will get:

70 hours of total work are calculated:

• John will work 15 hours (5 days * 3 hours per day – from 09:00 AM to 12:00 PM)
• Mary will work 15 hours (5 days * 3 hours per day – from 09:00 AM to 12:00 PM)
• Ellen will work 40 hours (5 days * 8 hours per day – from 09:00 AM to 05:00 PM)

Total is 70 hours!

To conclude, if you have specific working time for your Resources, the best way is to create new Project calendar and apply it to specific Resources.

Regards!