How to set Calendars for Resource in Microsoft Project for the Web!

Hi,

today I sill show you how to set specific calendar and apply it to resources in Microsoft Project for the Web!

First of all, calendar template should be created! I will not explain again how to di it, because I already did it in my post which can be found here: How to set working hours per day (Calendar Template) in Microsoft Project for the Web?

Suppose that I have Resources who should work from 09:00 AM to 12:00 PM (noon).

I have a calendar template for this:

image 

and:

image

then I will go to settings:

image

and here is my Calendar Template:
image

Now I will go to see my Resources:

image

OK! Now, let’s say that John and Mary will work from 09:00 to 12:00 PM! I do not want to change they working time one by one (for each Resource). I will rather use my Template. To apply this template to Resources I will follow this steps:

image

and:

image

and finally:

image

OK! Let’s see how it will apply to a Project for the Web! I will first create new Project:

image

Now I will assign John to Task 1, and Ellen to Task 2:

image

As you can see John will work 15 hours (5 days * 3 hours per day – from 09:00 AM to 12:00 PM), and Ellen will work 40 hours (5 days * 8 hours per day – from 09:00 AM to 05:00 PM).

Now if I assign John, Mary and Ellen to Task 1 I will get:

image

70 hours of total work are calculated:

  • John will work 15 hours (5 days * 3 hours per day – from 09:00 AM to 12:00 PM)
  • Mary will work 15 hours (5 days * 3 hours per day – from 09:00 AM to 12:00 PM)
  • Ellen will work 40 hours (5 days * 8 hours per day – from 09:00 AM to 05:00 PM)

Total is 70 hours!

To conclude, if you have specific working time for your Resources, the best way is to create new Project calendar and apply it to specific Resources.

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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