How to create Calendar from Resource using Microsoft Project for the Web?

Hi,

today I will show you how to create brand new Calendar using Resource work hours in Microsoft Project for the Web!

First I will open Dynamics 365:

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and I will choose – Project:

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Now, Let’s say that Tim will work from 12:00 PM to 04:00 PM every day. To change his calendar (e.g. Working Hours), I will follow next steps:

1. I will add Tim (if he doesn’t exist in my Resource List):

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and:

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Be careful when you choose Time Zone, because it has to be adjusted with Your Project Time zone, e.g. Project Calendar.

2. I will adjust Tim’s Work Hours from 12:00 PM to 04:00 PM:

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and:

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and the, I will deselect Saturdays and Sundays:

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OK! Now let’s say, that John and Mary are going to work from 12:00 PM to 04:00 PM. I can repeat steps above for John, and Mary (which will take some time, and it is prone to make mistakes), or I can save Tim’s work hours as a new Calendar:

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and:

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Last, but not least, I have to assign this new Calendar to John and Mary (after I add them):

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and finally:

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and:

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Now, if I create new Project with, for example, three Tasks, and assign Tim, John and Mary to them, I will get:

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As you can see, Tasks have 3 days duration, and total effort per Resource per Task is 12 hours (3 days * 4 hours per day – from 12:00 PM to 04:00 PM).

This is much easier way to create and assign calendar to multiple Resources than one by one.

Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in PMI, Project for the Web, PRoject Management and tagged . Bookmark the permalink.

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