today I will show you how to create brand new Calendar using Resource work hours in Microsoft Project for the Web!
First I will open Dynamics 365:
and I will choose – Project:
Now, Let’s say that Tim will work from 12:00 PM to 04:00 PM every day. To change his calendar (e.g. Working Hours), I will follow next steps:
1. I will add Tim (if he doesn’t exist in my Resource List):
Be careful when you choose Time Zone, because it has to be adjusted with Your Project Time zone, e.g. Project Calendar.
2. I will adjust Tim’s Work Hours from 12:00 PM to 04:00 PM:
and the, I will deselect Saturdays and Sundays:
OK! Now let’s say, that John and Mary are going to work from 12:00 PM to 04:00 PM. I can repeat steps above for John, and Mary (which will take some time, and it is prone to make mistakes), or I can save Tim’s work hours as a new Calendar:
Last, but not least, I have to assign this new Calendar to John and Mary (after I add them):
Now, if I create new Project with, for example, three Tasks, and assign Tim, John and Mary to them, I will get:
As you can see, Tasks have 3 days duration, and total effort per Resource per Task is 12 hours (3 days * 4 hours per day – from 12:00 PM to 04:00 PM).
This is much easier way to create and assign calendar to multiple Resources than one by one.