MS PROJECT 2010–Tracking Task Progress

 

Hi,

I will show you how can you track Task progress in MS PROJECT 2010

First I will add a Task with 3 days duration:

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Now I will save the Baseline (Baseline means “PLAN”)

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and then:

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Now I will choose the Variance Table:

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and I will add the Duration field:

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O.K. I’ve made a setup. Now I will show you where and how can you put various durations, and effects of those.

I will do it through Update task window:

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In the first example I will put 4 days in Actual duration field and click on the OK button:

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and I will get:

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You can see that Finish date is changed, Finish Variance is 1 day (because Actual duration is 4 days instead of planned 3 days),  and that the task is 100% completed.

Now I will put 4d in Actual duration field, and 1d in Remaining duration field:

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and I will get

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You can see that Finish date is 21.06.2011, Finish Variance is 2 days, Duration is 5 days, and the task is 80% completed. Why? Because I told that is already spent 4 days, and that I need 1 more day for the task. That means that task will take 4 + 1 = 5 days, and because I already spent 4 days the task is 80% completed (4/5=0,8 –> 80%). Finish Variance is 2 days because in the baseline is 3 days and we need 5 days for the task.

Now I will put 14.06.2011 in the Actual Start field, and 20.06.2011 in the Actual Finish field:

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and I will get:

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This is because I tried to start working on the task before project start date. I will choose to continue with that, so I will finally get:

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You can see that the task is 100% completed, Start Variance is –1 day, Finish Variance is 1 day, and Duration is 5 days. Duration is 5 days because Start date is 14.06.2011 (Tuesday), Finish date is 20.06.2011 (Monday), and we have weekend between. Start Variance = –1d and that means that we have started 1 day EARLIER (minus sign means EARLIER), and Finish Variance = 1d and the means that we have finish LATER (positive number means means LATER). And our task took 2 days more then was planned (Finish Variance – Start Variance = 1 – (-1) = 2)

Now I will put 14.06.2011 in the Actual Start field, and 16.06.2011 in the Actual Finish field:

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and I will get:

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You can see that the task is 100% completed, Start Variance is –1 day, Finish Variance is -1 day, and Duration is 3 days (unchanged). Duration is 3 days because Start date is 14.06.2011 (Tuesday), Finish date is 16.06.2011 (Thursday) Start Variance = –1d and that means that we have started 1 day EARLIER, and Finish Variance = –1d and the means that we have finish EARLIER. And our task take exactly 3 days (as was planned)(Finish Variance – Start Variance = -1 – (-1) = 0)

Finally, I will try to confuse MS PROJECT 2010. I will put 50% in %complete field, 4 days in Actual duration field, and 1 day in Remaining duration field:

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and I will get:

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You can see that the task is 80% completed (open Update task screen again):

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and not 50% as I told MS PROJECT 2010. Why? Because Actual duration is 4 days, and Remaining duration is 1 day, the Total Duration is 4+1 = 5 days. And, because we already spent 4 days (Actual duration) the task is 80% completed (4/5=0,8 –> 80%), so MS PROJECT 2010 has overwrites my 50%

 

See you!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, MS PROJECT 2010, PMI, PRoject Management and tagged , , , . Bookmark the permalink.

7 Responses to MS PROJECT 2010–Tracking Task Progress

  1. John says:

    A little bit complicated for me. I actually use TimeCamp and it’s seems more easy to use and operate.

  2. Ram says:

    Thanks for the post, Its very helpful. Screenshots with better resolution would have been great.

  3. emylala says:

    can i change the activity once i update the work progress. For example i forgot to put the concreting work and i want to add in task name. can i do that once i’ve done update the work progress?

  4. Hammad says:

    Is it possible to see Finish Variance in working days instead of calendar days?

    e.g. If i completed my task on Monday, instead of Friday, i want to see variance of 1 working day

  5. Kalpesh says:

    Excellent examples !! Really helpful. Thanks.

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