Hi,

I will show you how can you track Task progress in MS PROJECT 2010

First I will add a Task with 3 days duration:

Now I will save the Baseline (Baseline means “PLAN”)

and then:

Now I will choose the Variance Table:

and I will add the Duration field:

O.K. I’ve made a setup. Now I will show you where and how can you put various durations, and effects of those.

I will do it through *Update task *window:

In the first example I will put 4 days in *Actual duration *field and click on the OK button:

and I will get:

You can see that *Finish date *is changed,* Finish Variance* is 1 day (because *Actual duration *is 4 days instead of planned 3 days), and that the task is 100% completed.

Now I will put 4d in *Actual duration *field, and 1d in *Remaining duration *field:

and I will get

You can see that *Finish date *is 21.06.2011, *Finish Variance* is 2 days, *Duration *is 5 days, and the task is 80% completed. Why? Because I told that is already spent 4 days, and that I need 1 more day for the task. That means that task will take 4 + 1 = 5 days, and because I already spent 4 days the task is 80% completed (4/5=0,8 –> 80%). Finish Variance is 2 days because in the baseline is 3 days and we need 5 days for the task.

Now I will put 14.06.2011 in the *Actual Start* field, and 20.06.2011 in the *Actual Finish* field:

and I will get:

This is because I tried to start working on the task before project start date. I will choose to continue with that, so I will finally get:

You can see that the task is 100% completed, *Start Variance *is –1 day, *Finish Variance *is 1 day, and *Duration* is 5 days. *Duration *is 5 days because *Start date *is 14.06.2011 (Tuesday), *Finish date *is 20.06.2011 (Monday), and we have weekend between. *Start Variance = –1d* and that means that we have started 1 day EARLIER (minus sign means EARLIER), and *Finish Variance = 1d *and the means that we have finish LATER (positive number means means LATER). And our task took 2 days more then was planned (*Finish Variance – Start Variance = 1 – (-1) = 2)*

Now I will put 14.06.2011 in the *Actual Start* field, and 16.06.2011 in the *Actual Finish* field:

and I will get:

You can see that the task is 100% completed, *Start Variance *is –1 day, *Finish Variance *is -1 day, and *Duration* is 3 days (unchanged). *Duration *is 3 days because *Start date *is 14.06.2011 (Tuesday), *Finish date *is 16.06.2011 (Thursday) *Start Variance = –1d* and that means that we have started 1 day EARLIER, and *Finish Variance = –1d *and the means that we have finish EARLIER. And our task take exactly 3 days (as was planned)(*Finish Variance – Start Variance = -1 – (-1) = 0)*

Finally, I will try to confuse MS PROJECT 2010. I will put 50% in *%complete *field*, 4 days *in *Actual duration *field, and *1 day* in *Remaining duration *field:

and I will get:

You can see that the task is 80% completed (open *Update task *screen again):

and not 50% as I told MS PROJECT 2010. Why? Because *Actual duration *is 4 days, and *Remaining duration *is 1 day, the *Total Duration *is 4+1 = 5 days. And, because we already spent 4 days (*Actual duration*) the task is 80% completed (4/5=0,8 –> 80%), so MS PROJECT 2010 has overwrites my 50%

See you!

A little bit complicated for me. I actually use TimeCamp and it’s seems more easy to use and operate.

Thanks for the post, Its very helpful. Screenshots with better resolution would have been great.

can i change the activity once i update the work progress. For example i forgot to put the concreting work and i want to add in task name. can i do that once i’ve done update the work progress?

Yes you can!

Is it possible to see Finish Variance in working days instead of calendar days?

e.g. If i completed my task on Monday, instead of Friday, i want to see variance of 1 working day

Read my post tomorrow, 05.11.2012 (11/05/2012)

Excellent examples !! Really helpful. Thanks.