Baseline and deleted Tasks in MS PROJECT 2013, what if I do not have Inactive button?

Hi,

my last Blog post is here: https://ntrajkovski.com/2015/09/22/baseline-and-deleted-tasks-in-ms-project-2013/

But, I have a question about that. That question is: “Hi Nenad, do all versions of project have the deactivate function? If not, is there a workaround? “

The answer is, older versions do not have this feature, and Yes, I know the workaround. Let me show that workaround in MS PROJECT 2013!

First, I will create very Simple Project:

image

and some Resources:

clip_image001

which I will assign to Tasks:

clip_image002

OK! I will save the Baseline now:

clip_image003

and:

clip_image004

Now I will choose the Cost Table:

clip_image005

As you can see Total Cost is equal to Baseline Cost, because there is no difference between Planned (Baseline), and Actual Costs!

Let’s say that I do not need Task 2, any more, and I have to create new Schedule like this:

clip_image006

As you can see I have deleted Task 2! Let’s look at the Cost Table:

clip_image007

As you can see, Total Cost is $3.200 (Task 1 = 1 day e.g. 8 hours * $100 = $ 800, and Task 3 = 3 days e.g. 24 hours * $100 = $2.400! 800 + 2.400 = $3.200). But Baseline cost is $4.800 (Task 1 = 1 day e.g. 8 hours * $100 = $ 800, Task 2 was = 2 days e.g. 16 hours * $100 = $1.600, and Task 3 = 3 days e.g. 24 hours * $100 = $2.400! 800 + 1.600 + 2.400 = $4.800). Variance is, logically, –$1.600.

That is easy to explain whit such a simple example when only one Task was deleted, and only one Resource was suppose to work on that Task. But, what if you delete, for example, 34 Tasks, with a lot of Resources assigned to them with different pay rate? Yes, you can save the new Baseline, but what if you want to keep track of those deleted Tasks? In that case you will find yourself lost! But, there is much better solution. Inactive Tasks button.

Let’s see my previous example:

clip_image008

I will create new Schedule like this:

clip_image009

and I will not deactivate Task 2, but I will put 0 in a duration field, and mark it as a 100% completed:

image

Let’s look at the Cost Table, again:

image

Now, everyone can see where the differences are coming from. I will suggest to put the note in the Task 2:

image

and you will get:

image

To conclude again, when you create Baseline, do not delete Tasks after that. Make them Inactive instead, or if you are working on older Versions of MS PROJECT, put zero in Duration field, and mark it as Completed!

Regards!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged . Bookmark the permalink.

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