Baseline and deleted Tasks in MS PROJECT 2013

Hi,

I got a lot of questions about differences, for example, in Task Table when Project has Baseline, and The Task is deleted. I will show you what do in MS PROJECT 2013!

First, I will crate very Simple Project:

image

and some Resources:

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which I will assign to Tasks:

image

OK! I will save the Baseline now:

image

and:

image

Now I will choose the Cost Table:

image

As you can see Total Cost is equal to Baseline Cost, because there is no difference between Planned (Baseline), and Actual Costs!

Let’s say that I do not need Task 2, any more, and I have to create new Schedule like this:

image

As you can see I have deleted Task 2! Let’s look at the Cost Table:

image

As you can see, Total Cost is $3.200 (Task 1 = 1 day e.g. 8 hours * $100 = $ 800, and Task 3 = 3 days e.g. 24 hours * $100 = $2.400! 800 + 2.400 = $3.200). But Baseline cost is $4.800 (Task 1 = 1 day e.g. 8 hours * $100 = $ 800, Task 2 was = 2 days e.g. 16 hours * $100 = $1.600, and Task 3 = 3 days e.g. 24 hours * $100 = $2.400! 800 + 1.600 + 2.400 = $4.800). Variance is, logically, –$1.600.

That is easy to explain whit such a simple example when only one Task was deleted, and only one Resource was suppose to work on that Task. But, what if you delete, for example, 34 Tasks, with a lot of Resources assigned to them with different pay rate? Yes, you can save the new Baseline, but what if you want to keep track of those deleted Tasks? In that case you will find yourself lost! But, there is much better solution. Inactive Tasks button.

Let’s see my previous example:

image

I will create new Schedule like this:

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and I will deactivate Task 2:

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and I will get:

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Let’s look at the Cost Table, again:

image

Now, everyone can see where the differences are coming from.

To conclude, when you create Baseline, do not delete Tasks after that. Make them Inactive instead!

Regards!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged , . Bookmark the permalink.

3 Responses to Baseline and deleted Tasks in MS PROJECT 2013

  1. lrgallardo says:

    Hi Nenad, do all versions of project have the deactivate function? If not, is there a workaround?

  2. NZ says:

    Very good tip!!! One of the good features introduced in 2013

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