How to show duration in different units for the same Task in MS PROJECT 2016


today I’m going to show you ProjDurConv function which is very useful in MS PROJECT 2016.

Here is the Scenario. Suppose that I have a simple Project with one Task, and it’s Duration is 5 days:


I want to see Duration in hours as well. So, in my example I should see 40 hours because my Project is set up like:






So 5 days are 5 * 8 = 40 hours.

To show this 40 hours I will use custom field with ProjDurConv function (follow this example step by step):








So, MS Project will convert duration from Days  (which is in Duration field), to hours (mention in pjHours).

Now I will show this column in My Gantt Chart:


Now you can see for one Task, Durations in two different Units of Measures.

I will now Define two resources, John and Mary:


Now I will assign John and Mary to the Task (notice That john will be assigned with 50% Units):


As you can see in Work column (which I put in the Gant Chart View), it is 60 Hours (5 days * 8 hours per day for Mary = 40 hours + 5 days * 4 hours per day for John = 20 hours in Total = 60 hours).

OK! Finally I want to see Duration in days but according to work (I want to see how many man days will I spend to this Task). In this case I will use third Custom filed called Man Days:


So, MS Project will convert Work from Hours  (which is in Work field), to Days (mention in pjDays).

Finally I will but this custom field on the Gantt Chart:


As you can see, in Man Days I’ve got 7,5 days (60 hours of total work / 8 hours per day shown in Hours per Day = 7,5 days).

As you can see ProjDurConv is powerful Function and I use it a lot.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Micsrosoft Project 2016, MS PROJECT 2016, PMI, PRoject Management and tagged , . Bookmark the permalink.

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