How to avoid unnecessary Resources in MS PROJECT 2016


as you may already know, you can put Resources in MS PROJECT in many different ways. Sometimes this is good, but sometimes it can be very annoying. I will show you one example with MS PROJECT 2016!

First I’m going to create new Project:


and some Resources:


Now I will assign some of them to the Task 1 through Gantt chart View:


and I will get:


Now let’s say that I want to assign Johnny Cash to Task 2, but I accidentally type Jonhhy and hit the Enter key:


As you can see MS PROJECT let me do that, and if I now look at the Resource Usage View I will find new Resource in it, even if I didn’t want it because this was obviously a mistake:


So, to correct this error I should erase Jonhhy form this sheet. If I do  not want MS PROJECT let me to enter Resource which is not already in Resource sheet, like in example above, I should disable it like this:




and then:


Now, for example if I want to add Mary to Task 3, I will get:


when I hit Enter key:


Now I can choose if I want or not add Mary to my Resources, because she doesn’t exist in Resource Pool.

also be aware that this will apply only for the current Project on which I’m working at. If I want this option to be applied on al new Project I should choose:


Hope this helps.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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