Fixed work with Resources in shifts with MS PROJECT


last week I had great training with wonderful people in Oman, so this post is dedicated to all of them as a small THANK YOU.

I will show a case in MS PROJECT 2019.

Here is the Scenario. Factory has to be shutdown for three days, e.g. 72 hours for maintenance. In that time two shifts are going to do repairing each shift is 12 hours. And working time for Oman is from Sunday to Thursday. Start time is 07:00 each day.

OK! Now first thing is setup:


and then:


and finally:


Now, another setup:


Now, I am going to create two Calendars, Night and Day!




Since Friday is non working day I’m going to make it as that:


On the same way I will make a night calendar with these working times:


Friday will be non working day as well.

Now I’m going to create two Resources:


I will set Project start date at Sunday 28.10.2018. DO NOT FORGET to put 07:00 as starting time, otherwise first Project Task will start at 08:00:


Let me create Task – Maintenance with 3 days, e.g. 36 hours Duration:


Do not worry because Start date and Time is not ax expected.

Now, Each worker has to work 36 hours, 12 hours per day, so I will assign them and the Task will be Fixed Duration type:


Finally I’ll get:


Now let’s see how much time will each Resource spend per day:


Let me explain the picture above:

Day worker will work:

  • Sunday 28.10. from 07:00 to 19:00 – 12 hours
  • Monday 29.10 from 07:00 to 19:00 – 12 hours
  • Tuesday 30.10 from 07:00 to 19:00 – 12 hours
  • Total work = 36 hours!

Night worker will work:

  • Sunday 28.10. from 19:00 to 00:00 – 5 hours
  • Monday 29.10 from 00:00 to 07:00 – 7 hours and from 19:00 to 00:00 – 5 hours = TOTAL 12 hours
  • Tuesday 30.10 from 00:00 to 07:00 – 7 hours and from 19:00 to 00:00 – 5 hours = TOTAL 12 hours
  • Wednesday 31.10 from 00:00 to 07:00 – 7 hours
  • Total work = 36 hours!

And yes the Factory is going to be close three days. From Sunday 28.10 07:00 to Wednesday 31.10 07:00

Best regards!


About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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