How to follow the Execution process in MS PROJECT 2010? –PART 1

 

Hi,

if you red my last post, you’ve notice that we are finished with the Planning phase, and we have saved Project plan, called Baseline.

Now, the Resources are working on their assignment and they should track (or you as a Project Manager should track) Task Progress.

How to do it in MS PROJECT 2010? There are several ways, and it depends on how much information can you get about your project task, and HOW MUCH TIME DO YOU OR YOUR RESOURCES HAVE!

First, and easiest way is to record a project “ON TRACK”.

In my example I have four tasks in my project:

image

Now suppose that you want to mark all your Tasks at 11.12.2011 “ON TRACK”. You can do it like this:

  • First I will set up my status date on 11.12.2011:

image 

  • After that I will choose to make all Tasks ON TRACK:

image

and I will get:

image

As you can see, Task 1 and Task 2as market as Completed, because only this two task are scheduled to finish on (or before) status date which is 11.12.2011.

Another way to do the same thing is:

image

and I will get the same thing, because I choose Set 0 or 100% complete only, and Entire Project options:

image

 

Now suppose that I set Status date as 15.12.2011:

image

and after that I choose to update project on the same way but with Set 0 – 100% complete:

image

I will get:

image

You can see that Tasks 1,2, and 3 are completed, but Task 4 is partially completed, because I chose  Set 0 – 100% complete. If I choose Set 0 or 100% complete only, Task 4 will be intact, because these option marks “ON TRACK” only Tasks which are totally completed!

Another easy way to mark Task “ON TRACK” is to choose Percentage of completeness here:

image

I can choose between: 0%, 25%, 50%, 75%, and 100%. For my example let us suppose that the whole Project is finished 50%. I will select the Project Summary Task (Task 0) and click on the 50% Button:

image

and I will get:

image

As you can see Task1, Task2 and Task3 are completed 100%, and Task4 has marked as there is only 1 day of work accomplished on it.

Why? Simple, the whole Project has 12 days duration. And because I marked the whole Project as 50% finished, it means that the resources spent 6 days (50% of 12 days) on the Project. And since Task 1 has 1 day duration, Task 2 has 3 days duration, and Task 3 has 1 day duration, they are finished (Task1 + Task2 + Task3 = 5 days). The remaining 1 day from 6 days spent on the project is on Task4, as you can see on the picture above.

Those are the simplest ways of tracking Project progress. You should use it only when “everything is on time, and on schedule”, and you can estimate the progress in percentage.

But what If your tasks are started or finished earlier or latter, or you have spent  more or less time on them? You can track this as well. How? Read my next post on Thursday.

Until then,

Best regards!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, MS PROJECT 2010, PMI, PRoject Management and tagged , , , . Bookmark the permalink.

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