Tracking the Project Progress with using different Tables!


I will show you how to get different information about your actual Project Status, using different Tables in MS PROJECT 2010.

First I will set up my example:


In my previous posts (last two) I put some actuals as follows:

  • For Task1: Actual duration 2 days, Remaining duration 3 days
  • For Task2: Actual duration 2 days, Remaining duration 0 days, Actual Start 15.12.2011
  • For Task3: Actual Start: 23.12.2012, Actual Finish 28.12.2011
  • For Task4: Actual work 36 hours

Is it good or bad? We will use different tables to examine this!

You can change table which you want to see in two different ways:




First I will choose the Baseline Table:


Here I can find what is in my Baseline or Plan for each Task, and for the whole Project!

Now I will choose the Cost Table, and I will get:


Variance =  Total Cost – Baseline. The conclusion: We are spending too much, or more than we planned!

Now I will chose the Variance Table, and I will get:


Start Variance = Start – Baseline start. Task3, Task4, and Task5 has started later than planned!

Finish Variance = Finish – Baseline finish. Task1,Task2,Task3, Task4, and Task5 has finished later than planned!

The conclusion: We are late with our Project

Remember this! When you have a Positive Variance, you are behind the schedule, and you are spending more than you should. When you have a Negative Variance, you are ahead the schedule, and you are spending less than you should.


Dear fellows, that’s all for this year. I wish you all the best in a new year, a lot of fun, and everything you wish to yourself!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
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