Resource vs. Task Calendar in MS PROJECT 2013 – PART 2


If you red my previous Post, you learned how to create Task Calendar, and force Resource to work on it on weekend. Is there another way? Yes it is! Credits to my Blog Reader for this post.

Let’s say that we want to have a Task with 7 days duration. Of course I’ll use MS PROECT 2013.

Here is the Task:


As you can see it will Start on Monday (01.07.2013), and it will finish on next Tuesday (09.07.2013)

I will now define Mary as Resource:


and I’ll assign her to the Task:


As you can see the Start, and End date didn’t change!

Suppose that I want that this Task should start at Monday, 01.07.2013., and end at Sunday, 07.07.2013, and I want Mary to work on it, but I don’t want to assign any Task Calendar to the Task.

What can I do? I can change Working Calendar for Mary, just for the specific weekend, like this:




and then:


I’ll do this for Sunday, 07.07.2013, as well. After that I’ll get:


I’ve got what I want! If I now add Task 2 with 7 days duration, and the Predecessor is Task 1, and Mary should work on Task 2, I’ll get:


As you can see, Mary will not work at second weekend for the Task 2.

Now you may ask: Why shell we use Task Calendar at all?.

Now suppose that I have Task 2 with 7 days duration, at the same time as Task 1, and Mary will work on both Task with 50% assignments.


As you can see Mary will works on both Tasks, and for both Tasks, she will work during the weekend. But, what if you want that she works during the weekend only on Task 1, but not on the Task 2?  Then you must use Task Calendar, because this kind of Calendar is tied to Specific Task (or more of them).

And finally, if you have a Resource pool, for example, and you Assign Mary to work on 5 Projects with 20% assignment on each Project, with Exception for Saturday 06.07.2013, and Sunday 07.07.2013, she will works on every project during that weekend!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PRoject Management and tagged , , , . Bookmark the permalink.

3 Responses to Resource vs. Task Calendar in MS PROJECT 2013 – PART 2

  1. Rob Tomko says:

    Dear Nenad,
    I really appreciate your blog…helps me immensely.
    I would really be grateful if you could help me on tracking resources exact hours on a standard calendar. I am interested in know resources estimated hours and actual hours worked whilst tracking these both against the standard calendar.
    I look forward to your reply.
    Thanks again!
    All the best,
    Rob T

    • Nenad Trajkovski says:

      Read the newest Post!

      • Rob Tomko says:

        NT, Thx so much!!! You are the Guru!


          Robert P. Tomko

        Confidentiality Notice: By reading this project presentation and supporting documents, the reader acknowledges the international and US intellectual property rights of Robert P. Tomko et al. By reading this project presentation and supporting documents, the reader acknowledges the international and US intellectual property rights of CS Production ( for the concept and membership this presentation outlines and exposes herein. This e-mail message and any/all of its attachment(s) is/are intended for the the party(-ies) named herein and is/are not to be used for anything other than what is/are specified within this e-mail message and any/all of its attachment(s).And all ideas, concepts and verbiage are protected under NDA/Confidentiality Agreement.


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