Overallocated fields in MS PROJECT 2013


today I will explain Overallocated fields in MS PROJECT 2013, because they are confusing a lot of my Blog readers.

First I will create Project with three Tasks, and I will add Overallocated field in Gantt Chart View:


I will create two Resources for my Project, and I will add Overallocated field in Resource Sheet, as well:


Now I am going to assign John to Task 1 and Task 2:


As you can see, John is Overallocated in Task 1, and Task 2, but Overallocated field in Gantt Chart View says No! Why? Let’s look at Resource Sheet:


As you can see, Overallocated field here is Yes for John? Why? Because in Resource Sheet Overallocated field is Resource field, and it says that this particular Resource (John, in my example) is Overallocated among Tasks.

On the other hand, in Gantt Chart View, Overallocated field is Task field, and it says that there in no Over allocation for any Resource in that particular Task (Task 1, and Task 2 in my example). Confused? OK. Let me assign Mary to the Task 3:


Overallocated field is No, as expected. Since Mary has 100% as max Units Capacity, I will assign Mary on the Task 3 with, for example,  120%:


and I will get:

imageYou can see that Overallocated field for Task 3 is Yes!

To conclude, if Resource works with more than max Capacity at some Tasks, it will be Overallocated in Task Overallocated field (in my example in Gant Chart View), for this Tasks, and it will be Overallocated in Resource Overallocated field (in my example in Resource Sheet), as well. On the other hand, if Resource work at the same time for multiple Tasks, but within max Capacity, then it will not be Overallocated in Task Overallocated field, but it will be Overallocated in Resource Overallocated field.

Hope this helps.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management and tagged , , . Bookmark the permalink.

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