Default Assignment units in Microsoft Project 2016


I’ve got a question form one of my Blog readers: “I noticed that the generic resource is only used with 100% (default value) instead of the 140% or 240% (depending on the time when the task be processed). I also read one of your articles, which described that the max. units can only be manually adjusted per task. Is that the only option?”

I will explain this with MS PROJECT 2016! First of all I will create wo Resources: Developers with Max. Units = 200%, and John with Max. Units = 50%.


Now I will create a simple Project with three Tasks:


Finally I will assign Developers and John to all three Tasks, through Gantt Chart View:


Finally I’ll have:


Now I am going to Switch to Resource Usage View, and I will add two Columns on it: Max Units, and Assignment Units:


As you can see, Microsoft Project will automatically assign Units to the Task (Assignment Units), following two rules:

  1. If Max units for Resource, at given moment is equal or greater than 100%, Assignment Units = 100%
  2. If Max units for Resource, at given moment is less than 100%, Assignment Units = Max Units at given moment for particular resource

So, Developers are assigned with 100% (see rule #1), and John is assigned with 50% (see rule #2).

Now, how can you change Assignment Units for all Tasks. For example, you want to put 200% for all Tasks for Developers. Because this is not video, I will show you one way to do that:


and you will get:


So, that is the easiest way, if you do not want to deal with writing Macro.

Hope this helps!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Micsrosoft Project 2016, MS PROJECT 2016, PMI, PRoject Management and tagged , , , , . Bookmark the permalink.

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