Recording task progress ahead of schedule in MS PROJECT 2016

Hi, today I am going to clarify one important thing which bothers a lot of  of my Blog readers. I will go step by step through example and explain them.

First I’m going to build simple Project:

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Now I will create three Resources:

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and I will assign them to Tasks:

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I will now make Task 1 as 25% completed:

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Task 2 actually starts earlier than planned (that is, earlier than its current Start Date). So Task 2 Actual Start Date is manually updated to an earlier date.

In the Mark on Trask -> Update Tasks dialog box I will enter 25% Complete , the earlier Actual Start Date for Task and click OK:

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and:

image

and I will get:

image

Now, I will put status date to 24.07.2018, and then I will update the project to reschedule uncompleted tasks to after the Status Date:

image

and:

image

and I will get:

image

The Actual Start Dates of Task 1 and Task 2 are not changed, but their Finish Dates are changed for the later dates. That is  OK! Why? Start date is not changed because some work is already done and it was started at those Start Dates, so they cannot be moved or changed. What is done is DONE! It is written in the stone!

And now, where my blog readers have the biggest problem? Look at this.

I will make  Task 2 100% complete based on its earlier Actual Start Date and original Duration, so I will enter the Actual Finish Date in the Update Tasks dialog box:

image

Finally, I will get:

image

the question is: The Duration for this task is shown only 0.75 days instead of  its scheduled Duration of  3 days?

At the first look, it seems that this is a bug, because Start Date id 24.07.2018, finish Date is 26.07.2018, but Duration is 0,5 days instead of 3 days. But this is not a bug. I will explain why this is totally normal result:

  1. First I put 25% Completed for the Task 2 which had 3 days Duration. It means that actual Duration is 25% of 3 days is 0,75 days
  2. Then I moved the all unfinished Tasks after the status date, which is 24.07.2018.
  3. Because Task 2 has Finish to start relationship with Task 1, and Task 1 was supposed to finish at 27.07.2018, and the remaining part of Task 2 is supposed to start at that date (27.07.2018)
  4. BUT! I put 100% at %Complete, and Finish date to 26.07.2018. which is before Task 1 was finished.
  5. This means that Task 2 has no work left, so it was needed only 25% of original estimated work, and this is 0,75 days and 6 hours! If you have expected that those 2 days (25.07.2018, and 26.07.2018) work will be performed, you were wrong and this is because nothing is supposed to be done at that dates because Task 1 was not finished at that time. So the earliest date on which work on Task 2 is supposed to be done is 27.07.2018, and this is before the finish date of Task 1 which is 26.07.2018

Hope this helps.

Regards!

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MS PROJECT 2016, PMI, PRoject Management and tagged , . Bookmark the permalink.

One Response to Recording task progress ahead of schedule in MS PROJECT 2016

  1. Mike Baldwin says:

    Hi Nenad: I have a question relating to the use of resources in MSP. How or where can I post this question? Please comment below to answer! Thanks!

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