Total hours limit with multiple Projects using MS PROJECT

Hi,

I have a question from one of my Blog readers

“Thank you for all your advices which you share on blog. I have an issue where I would like in resource pool file calculate the total “booked” work hours between two (freely chosen) dates (eg between 1.1.2018 and 31.12.2018). In my case I have to monitor the total (planed) work hours per person which should not exceed 1700 h per year. Now I can see only a total work hours between start day of the first project and the end day of the last project per person.
Can you help me?
Thank you in advance.”

I will show you how can you do that using MS PROJECT 2016.

First I will create Resource Pool with John and Mary:

image

and:

image

I will save this file as Resources.mpp (you know how to da that, so I won’t show you pictures Smile)

Now I will create First Project with two Tasks:

image

and:

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I will assign both John and Mary to those Tasks using Resource Pool:

image

and:

image

and finally:

image

Following exactly the same steps I will create another Project – Second Project, and I will get this:

image

As you can see John and Mary are over allocated, but for this case this doesn’t matter.

Now I want to see how many hours are John and Mary spend this year in total, for all Projects. I will use Resource Pool and Resource Usage View:

image

Finally I will adjust Timescale on the right:

image

and:

image

and:

image

The result is:

image

Now I can see “occupation! of every single Resource in all projects, year by year.

Hope this help.

Regards

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MS PROJECT 2016, PMI, PRoject Management and tagged , . Bookmark the permalink.

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