MS Project can (also) serve as Project central repository. If you are not using MS SharePoint, you can attach Project document in a few different ways.
First I will add two tasks to the project:
I want to attach Project charter to the Develop Project Charter task. I will double click on the task an I will get:
I choose create from file option and I will now find project charter on my computer and add it to the Project.
Notice that I choose Display As Icon option, since I don’t want the entire project charter to be copied as it is. So I get:
I will double click on the document and MS PROJECT will open it. Now I will change something in a document and I will save it:
Now I will open this document again through MS project and Mickey Mouse is a project Manager. But if I open the “same” document from my folder (My Documents, or something like that:
I will get:
As you can see, the document changes through MS Projects are not reflected to original document, so you must be careful, because you actually have two documents (two Project Charters). First is in MS PROJECT and second is in its original destination where we took it from.
If I want only one document I must select Link check button:
Now I have Link to the document and it does not matter where I will open it!
There is another way to link some documents to your project in MS PROJECT. I will right click on the Develop Project Plan task and choose Hyperlink:
and I will get:
and I have a link to the document.
I can have a website as a hyperlink:
To open a hyperlink right click on the task and choose Open Hyperlink as is shown in the next picture:
and the website will be opened.
If you have attached document or hyperlink to the task you will see a different icon in the Indicator column:
Pingback: Develop a Scope for my Project! Is it easy or not?–PART 3 | Nenad Trajkovski