Assigning Resources to the Recurring Task



As I promised I will show you something that I consider as a bug, even though some books say that it is not a bug, but it is “like it is”!?

First I will add two resources, John and Mary:


Now I will add Recurring Task: Staff Meeting.

Primjer 2 17.05.2011


and I will get:


I want to assign both John and Mary to Staff Meeting Task. And I want to assign them for each occurrence with one assignment.


and I will get:


I will now open Resource Usage View:


You can see That John and Mary are assigned to the recurring task and they will spend 1 hour per day on the task.

Now I will assign them again but from Gantt Chart View:


Now look what I get if I open Resource Usage View:


You can see that Staff Meeting is shown ad unassigned task is in the upper part of Resource Usage View, and then again it is assigned to John and Mary. Instead of 1 hour duration it takes 8 hours on first and second day, and one our on the last day.

I consider it a Bug no matter what other books say.

You can avoid that problem by assigning resource like it is shown in my first example, or you can assign resources from Gant Chart for each occurrence separately (which is very convenient way, especially if you have, for example, 83 occurrences and 32 resources, so you will have to make only 83 X 32 = 2656 clicks Smile)

See you,


About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Microsoft PRoject 2010, MS PROJECT 2010, PMI, PRoject Management and tagged , , . Bookmark the permalink.

2 Responses to Assigning Resources to the Recurring Task

  1. Curt says:

    Brilliant. I searched all over MSP help and got nowhere! How do they get away with it? Thanks Nenad.

  2. Tom says:

    Hi Nenad, you have a great blog – thank you.
    I don’t see how MS could not consider this a bug – it seems to me that it makes the reoccurring task feature unless! Tom

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