How to manage multiple Projects in MS PROJECT 2013



suppose that you have multiple Projects, and you do not have MS PROJECT SERVER. How can you see all Projects, Tasks, or Resources in MS PROJECT 2013?

First what I’m going to do is to create Resource Pool:


and I’m going to save that file:


and then:


I’ll now Create two Projects, and I’m going to assign Resources to the Tasks of those Projects:

Project # 1. (PROJECT A):


Project # 2. (PROJECT B):


After Saving this Projects, I’m going to create brand new so called MASTER PROJECT:


and I’m going to add my two Projects as Subprojects:


and then:


After I do the same thing for my Second Project I’ll get:


Now suppose that I want that Task 5 from Project A is predecessor of Task 1 from Project B. I can do that by typing:


and I’ll get:


Now let’s take a look in PROJECT A:


and Project B, as well:


You can see both Tasks from “outside” Projects in your Project. I recommend that you use Project column to see from which project come this (ore those) Tasks!

Do not forget to save your Master Project.

Finally, if you have a large number of Projects, and you want to see them all, use Project Server.




About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, PMI, PRoject Management and tagged , , , . Bookmark the permalink.

7 Responses to How to manage multiple Projects in MS PROJECT 2013

  1. Shermain George says:

    thanks this has helped me tremendously. thank you for taking the time to put it together.

  2. Ashley says:

    Thank you for taking the time to put this together. This blog has single handedly saved us both time and money.

  3. Gregor says:

    Hi, thanks for the insights! I’m reading this blog regularily and now have a comment:

    Is it in MSP2013 no longer necessary to assign the resource pool to a project? (Resource/ Assignments/ Resource Pool/ Share Resources… in MSP2010) I cannot imagine how MSP would guess this point, thus I’m afraid you skipped this step in your post.
    Well, or you save the issue of resource pools for another post and concentrate here on the linking in master projects, which works without the resources, too.

    Thanks for your time!

    • Nenad Trajkovski says:

      the thing is that this post was only for managing multiple Projects! I didn’t touch Resources. But, you are right! For Resources you should use Resource pool just like in MS PROJECT 2010! Nothing changed here!

      Hope this helps!


  4. Josh C says:

    Thanks so much for this amazing blog!

    We are a small startup with a similar situation…however we need 2 PMs to be able to access the projects and have a bit more portfoliio visibility. Also we have external resources we need to collaborate in compartmentalized manner with in their own portal site or limited restricted projects site.

    Is there a way to jerryrig something using multiple project sites rolling up to a portfolio site in Sharepoint (we have online so no CSWP 😦 )? We don’t need cross project links, but we need the portfolio visibility and control for more than one PM.

    Do you think that would work?

    Thanks for your time!

    • Nenad Trajkovski says:

      Well, frankly, you should try this soulution, if it will suit your needs. But, soon or later, you will need Project Server to get much more funcionality!

  5. hysamdarwan says:

    Reblogged this on PICS.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s