Work without Resources in MS PROJECT 2013! Is it possible?


again I have a question from my Blog Reader:

“Can you advise me how to handle a closed task that has a resource assigned, but the resource will eventually spend 0 hours. So it is in fact a 100 % complete task and actual hours are 0. Can this be displayed, keeping the (planned-) ‘work’ hours as planned on, let’s say 4 hours ???”

I’ll show you that in MS PROJECT 2013!

First of all, to repeat the Magic Formula: DURATION * UNITS = WORK

I will create single Task in my Project:


Now I will use Work Table:


and I will get:


As you can see Work = 0 hours! Why? I put 5 days to the Duration field!

Duration * Units = Work –> 5 days (5*8 hours per day) = 40 hours duration. 40 hours duration * 0% Units (because Units are from Resources) = 0 hours of work!

Now I am going to assign John to Task 1:




Now look at the Work Table:


Duration * Units = Work –> 5 days (5*8 hours per day) = 40 hours duration. 40 hours duration * 1000% Units (because Units are from Resources) = 40 hours of work!

I will now save the Baseline, because I want to save my Plan:


and I’ll get:


Now I will mark Task 1as 100 % finished:


and I will get:


But, as my Reader asked, what if the Task is finished, but actual work was 0 hours! If I put 0 hours in Actual field it will put the Task 1 back to 0% completed what I do not want:


What can I do! Bask to picture:


The only thing I can do is to Remove Resource from the Task:


Now If I mark Task 1 as 100% finished, and take a look at the Work Table I’ll get:


As you can see, Baseline (the Plan) is 40 hours. %Work completed is 100%. Actual hours is 0, because the Task is finished without any Resource! And the Variance is –40 hours because it is calculated as Actual – Baseline = 0 – 40 = –40 hours!

This is the only way to solve this “issue”. Save the Baseline with Resources on the Task, and then Remove Resources from the Task and mark it as completed!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, PMI, PRoject Management and tagged , , . Bookmark the permalink.

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