## Actuals and Variances with Material Resources in MS PROJECT 2013! – Part 2

Hi,

In my previous Post I wrote:

I have a doubt in MS Project updation and tracking of material resources. For example, i have budgeted quantity of cement as 100bags but in actual site construction the quantity consumed is 150bags. Where should i update the material resources and how can i find the variances of material resources.”

Well, it is easy. I’ll show you how to do that in MS PROJECT 2013!

First I’m going to create a simple Task:

and two Resources:

Notice, that Cement is Material Resource with \$10 per Bag. Now I’m going to assign John to Task, and 100 bags as well:

and I’ll get:

This is my Project Plan, and I’m going to save Baseline:

No, suppose that John has finished his work on time, but he spent 150 bags of Cement instead of 100, as planned:

I will now look at Task Usage View, and put 150 bags for the Cement:

No let’s look at the Cost Table:

Baseline Cost is \$5000 (5 days * 8hous per John * \$100 per hour + 100 bags * \$10 per bag = \$4000+\$1000 = \$5000)

Actual Cost is \$5500 (5 days * 8hous per John * \$100 per hour + 150 bags * \$10 per bag = \$4000+\$1500 = \$55000)

Variance is \$5500-\$5000 = \$500

But I want to see difference in Bags! I should apply Tracking Table in Task Usage View:

I still don’t see Variance so I will add two more Columns:

So now I can see Baseline work (e.g. 100 Bags), Actual work (e.g.150 Bags), and work Variance (150 – 50 bags) = 50 bags

BUT! Let’s look at the Resource Usage View:

Project now has 7,5 days Duration. an that doesn’t make a sense! Why? Because John John has done his Task in 5 days, so he could not spent the Cement in next 2,5 days, nor the Cement could be use by itself. To avoid this kind of behavior, we need to spend Cement equally from Monday thru Friday, 30 bags per day. TO get that I will:

and then I will put the real Finish date here:

and I will get:

Everything is in order now!

Regards!

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!

### 4 Responses to Actuals and Variances with Material Resources in MS PROJECT 2013! – Part 2

1. vinayak says:

Thanks , Got it, what I was serching for material consumption.

2. asdf says:

Thanks alot

3. Suryakant Kulkarni says:

Really Good one Thanks..

4. sunil says:

Thank You Sir