Hi,
I have a lot of questions about protecting MS PROJECT 2013 files, and I will explain it here! First, I’m going to create a simple Project:
and Resources:
and I will assign Resources to Task:
I will look ate the Cost Table now:
Now, lot of you want to hide Costs (for example) from other people View. And they ask me is there is a way to hide it!? You can hide any Column you want, but if any person is familiar with MS PROJECT he/she can show it again.
Now if you want protect somebody to see your Project (open it), or to make changes on it, you should follow this steps when save it:
then:
(If you are saving for the first time choose any of it). Then choose where are you going to save it, for example:
then:
and, finally, you will get:
Let me explain this fields:
Protection password: with this field you protect anybody who doesn’t know this password to open Project file. If someone know this password he/she will see the whole Project and all data in it. If you do not set Write reservation password anyone who knows this password could be able to change anything
Write reservation password: with this field you are protecting any person who open Project file to change anything. But be aware of this behavior. If someone open this file and does not know this password, that person will be able to change everything, but if that person try to save that file, he or she will not be able to do it.
Always create backup: If you choose that option whenever you save your file a backup instance will be saved as well, with same name but with .BAK extension
Read only recommended: If you choose that option you will be asked every time when you open this file do you want to open it in read only or write mode (of course if you know password 
)
Ok, now I will choose everything:
and I will have to reenter both passwords:
and:
Now I have to click Save here:
Let’s look in the folder now:
You can see that Backup file is saved! After I close and try to reopen my Project I will get:
I choose No, because I want to open it in Write Mode. Now I have to enter passwords:
and:
Now, let’s say that I do not know password, and I choose Read Only:
I
I will now change duration of Task 1 to 5 days, and I will hit Save button:
and I will get:
As you can see I can’t save file in the same place with the same name, because it is in read only mode!
Finally, three Q&A’s:
- Is this new file password protected as originally file was? – YES
- Is backup created for this new file? – YES
- If I want to use backup (BAK file), how can I do it? – Change extension to mpp
Hope this helps!
Regards!
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About Nenad Trajkovski
Location: Zagreb, Croatia
Occupation: Project Manager
Interests: Project Management and MS PROJECT
He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
I 
Nenad Trajkovski 
Nenand,
Superb….very explicit…thanks for your contribution.
Regards,
Jose