I have a lot of questions about protecting MS PROJECT 2013 files, and I will explain it here! First, I’m going to create a simple Project:
and I will assign Resources to Task:
I will look ate the Cost Table now:
Now, lot of you want to hide Costs (for example) from other people View. And they ask me is there is a way to hide it!? You can hide any Column you want, but if any person is familiar with MS PROJECT he/she can show it again.
Now if you want protect somebody to see your Project (open it), or to make changes on it, you should follow this steps when save it:
(If you are saving for the first time choose any of it). Then choose where are you going to save it, for example:
and, finally, you will get:
Let me explain this fields:
Ok, now I will choose everything:
and I will have to reenter both passwords:
Now I have to click Save here:
Let’s look in the folder now:
You can see that Backup file is saved! After I close and try to reopen my Project I will get:
I choose No, because I want to open it in Write Mode. Now I have to enter passwords:
Now, let’s say that I do not know password, and I choose Read Only:
I will now change duration of Task 1 to 5 days, and I will hit Save button:
and I will get:
As you can see I can’t save file in the same place with the same name, because it is in read only mode!
Finally, three Q&A’s:
- Is this new file password protected as originally file was? – YES
- Is backup created for this new file? – YES
- If I want to use backup (BAK file), how can I do it? – Change extension to mpp
Hope this helps!