% Complete and Actual hours for particular Resource in MS PROJECT 2016


I got interesting question from one of my Blog Readers:

“Nenad this is very helpful, however, how would you adjust the scenario where the Actual work by John (100%) and Tom (50%) who are two resources assigned to this 5 days of task i.e. planned work will be John (5*8 = 40hrs) and Tom (5*4=20hrs) total work will be 60hrs.
And if John has worked for 60 hrs alone and Tom has worked for 40 hrs but still the work is only 50% done i.e. at 100hrs spent already the % complete is still 50%, but MS Project will default it to 100% complete, so how can I control this in MS Project?”

OK! Let’s go. First I will create a Project with one Task and 5 days duration in MS PROJECT 2016:


Now I’m going to create Resources: John with 100% max capacity, and Tom with 50% max capacity:


Finally, I’m going to assign John and Tom to the Task:


OK! Now I will show Task Usage View, and I will add Actual work fields in it:


I now put 60 hours in Actual Work field for John, and 40 hours for Tom I will get:


As you can see, this Task is considered Completed. But that is not what my Reader wants. So instead of that I will do next:




Now I will add the Remaining work in Task Usage view: and I will get:


As you can see:

  • John has to work 120 hours to complete the Task, and he worked 60 hours already, but it is only 50% of what he has to do, so Remaining work is 60 hours
  • Tom has to work 80 hours to complete the Task, and he worked 40 hours already, but it is only 50% of what he has to do, so Remaining work is 40 hours
  • In total, John and Tom have to work 200 hours to complete the Task, and they already worked 100 hours, but it is only 50% of what they have to do, so Remaining work is 100 hours in total

So yes, you can do it, but it has few more steps!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft Project 2013, Micsrosoft Project 2016, PMI, PRoject Management and tagged , , . Bookmark the permalink.

2 Responses to % Complete and Actual hours for particular Resource in MS PROJECT 2016

  1. Sonia says:

    I have a task in Project 2013 as fixed work over a period of time. I increase the Work and Project doesn’t evenly spread the additional time over the period. There is a gap of time where work is 0, then towards the end is where the additional work ends up being added. Is this weird or by design? If I add a new task, with same work value, it distributes the hours evenly with the same resource.

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