How to put different Overtime Work to Task in MS PROJECT 2016!


I have a very interesting question from one of my Blog Readers:

“Hi Nenad,

I want to put different overtime Work for a Task and Resources. Let’s say that I have Task1, and John an Mary are assigned to it. Task has 2 days Duration, which means that John and Mary will work 16 hours (8 hours each day). but I want John to work 12 hours first day (8 hours Regular work, and 4 hours overtime work) at FIRST DAY, and Mary has to work the same way on the Second day. How to accomplish that?”

OK! I will show you how, and IF by using MS PROJECT 2016!

First I’m going to create brand New Project with one Task – 2 days duration:


Now, I’m going to create two Resources, john and Mary:


and I will assign them to the Task:


Now, I’m going to switch to the Task Usage View:


As you know, John is supposed to work 12 hours on Monday (8 hours Regular work, and 4 hours Overtime work), and Mary has to work the same way on Tuesday. what I have to do I to assign John 12 hours in Work field, and 4 hours in Overtime work field on Monday, and the same for Mary but at Tuesday. firs I am going to show Overtime work field  on the right side of Task Usage view:




and then:


Now I’m ready!


Do you see those, Ovt. Work fields? They are not editable! So, you can not! put 4 hours for John as Overtime work at Monday, and for Mary at Tuesday.

However, you can follow this steps:


and you will se on Task usage View.


So, Overtime work is set to 4 hours per John and Mary, but it is evenly distributed, and you can NOT change that per day!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Micsrosoft Project 2016, MS PROJECT 2016, PMI, PRoject Management and tagged , , . Bookmark the permalink.

1 Response to How to put different Overtime Work to Task in MS PROJECT 2016!

  1. SpyrosM says:

    thanks for this, I was searching all over blogs and articles. It seems like a great lack of functionality that ms project doesn’t permit you to change the overtime work per day. In real life scenarios, you would need to use different distribution of overtime hours in almost all cases.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s