Move vs Update Project in MS PROJECT 2016

Hi,

as a first post for this year I will answer to the question from my Blog reader: “Please advise on when to use Move vs Update Project to reschedule incomplete tasks after a specified date?”

There is a huge difference between this two options in MS PROJECT 2016.

First, I will show you Move function. I will crate a simple Project with two Tasks.

image

As you can see, I make Task 1, as 50% completed.

Now suppose, that for some reason this whole Project should be moved. for example, the Investor doesn’t have money for this Project, and will have it at February, 1st. So, in that Case you have to move entire Project to Start at that date, like this:

image

As you can see, because I have some Actual Values (e.g. 50% completed for Task 1), I must confirm that I still want to move my Project, and I want those Actuals to be moved as well. I will get:

image

So here, I’m going to put new Start Date, for entire Project, and it will be moved, to start at this specific date:

image 

So, to conclude, Move is function with which you move entire Project to start at different date!

Now look again at the first picture in this post. And let’s say that today is Friday, 06.01.2017., and the only work done is those 50% for Task 1. If you are not the Magician, you will not be able to complete the work in the Past. So, you must update the Schedule to reflect real situation. First of all you should set status date as I will (in my example, Friday 06.01.2017):

image

Finally you should Update this Project:

image

and you will get:

image

As you can see, Start date remains same, but other, unfinished parts are updated according to Status date.

Notice, that if Task 1 was 0% completed, you will gate the same result in with both features described above, but the purpose of those two features is totally different!

Best Regards!

About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in Micsrosoft Project 2016, MS PROJECT 2016, PMI, PRoject Management and tagged , , . Bookmark the permalink.

2 Responses to Move vs Update Project in MS PROJECT 2016

  1. Alex Shafir says:

    Hi Nenad,

    You gave an example of the Move command to move project’s start date. How about the difference in usage for the Move and Update comand for the tasks.

    Thank you,
    Alex

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