Assign Resources to different time on the same Task in MS PROJECT 2016


one of my Blog readers has a questions: “One activity has 3 days Duration,  and we need to assign 2 resources. First resource will work all 3 days on it,  but second is only needed for 2nd day. How should I proceed for that?”

I will show that using MS PROJECT 2016!

First I’m going to create brand new Project with one Task, 3 days duration:


and I’m going to have two Resources:


Now I need john to work all three days, but Mary only at Tuesday, 16.02.2018. To do that follow next steps:




If you do not put any date for John in Scheduled Start and Scheduled Finish, MS PROJECT will consider that John will work all the time. So, when I click on OK button, I will get:


Let’s see the Task Usage View:


Everything is just as I want! but Lets say that I want Mary to work at Monday, and Wednesday. In that case 8if I do not modify her calendar and say that Tuesday is non working day for her), I can not use Task Form, but I have to do it manually through Task Usage or Resource Usage View:


As you can see, I have manually adjusted hours at that each day when Mary will work on that Task.



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft Project 2013, Micsrosoft Project 2016, MS PROJECT 2010, PMI, PRoject Management and tagged , . Bookmark the permalink.

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