Multiple Projects with the same name in Microsoft Project for the Web!

Hi!

When I use Microsoft Project desktop Application, or PWA I can have multiple Projects with the same name, but in different location (Folders, sites, etc.). But, what about Microsoft Project for the Web?

Let me create two Projects with the Same name – Test!

image

and another one:

image

There is no limit to have multiple Projects with the same name:

image

My advice is: Don’t do that. You will soon or later be confused. And if you use Roadmap, you will confused even more.

Let me create one:

image

and I will give it a name:

image

Now, I will add a row, and I will connect it to the Project:

image

and then I will get:

image

So, which one to choose? I do not have a clue!

You’ve got my point!¨

Regards!

Posted in Microsoft Project for the Web, Project for the Web | Tagged | Leave a comment

Group name and Project name in Microsoft Project for the Web

Hi,

as you know, in Microsoft Project for the Web, before you can assign Resource to any Task, you must either create a new Group or use existing one.

Let’s say that I want to create new one.:

image

As you can see, first of all I should give a name to my Project. If I want to avoid that, I can try to assign a Resource to a Task:

image

but I will get:

image

So I will create a new one:

image

and I will get:

image

So, the Group is created, and John is in!

Now I will create a new Project, and I will name it My Project:

image

Because I have named Project, my new Group has a default name which is same as a Project name. Of course, I can rename it:

image

To conclude, if you want to create a new Group for your new Project, you should either give a name to Project, or you should give a name to a Group. If your Project has a name default group name is same as a Project name, and if it doesn’t have a name you can create a new Group via assigning Resource to a Task!

Regards!

Posted in Microsoft Project for the Web, Project for the Web, PRoject Management | Tagged | Leave a comment

How to copy Tasks or Project in Microsoft Project for the Web

Hi,

Today I will show you how can we copy part of Project or the whole Project in Microsoft Project for the Web.

First I will create a brand new Project:

image

As you can see, I have schedule, and resources, as well. Now I want Feature 2 with Same Tasks under it. I will select them, and I will right click on it, and choose:

image

and I will right click on Add new Task and:

image

and I will get:

image

Here it is. The only thing what I have to do is to rename Feature 1 in Feature 2, and Feature 1 Done to Feature 2 Done. And yes, if there are some other resources who are going to work on those copied Tasks, I can add / replace them as well.

image

that was all about copying Tasks. But what if I want to copy the whole Project? I can do that as well. Here are the steps:

image

and I will get:

image

As you can see, everything is copied except Resources, So I have to assign them. And of course I have to give a name to my new Project.

Regards

Posted in Microsoft Project for the Web, Project for the Web, PRoject Management | Tagged | Leave a comment

How to navigate through linked Tasks in Microsoft Project for the Web?

Hi,

today I will show you how to easily jump between Tasks in Microsoft Project for the Web!

First, I will create new Project:

image

or in Timeline View:

image

Now, I will choose Fifth Task, and I will open Detail Page for it:

image

As you can see all Tasks on which Fifth Task depends are shown! If I click on  Second Task on the Depends on section:

image

I will jump straight to it:

image

As you can see you can jump from Task to Task based on their Dependencies! Be aware, that you can jump to the Task’s predecessors (Depends on), and not it’s Successor!

Regards!

Posted in Microsoft Project for the Web, Project for the Web | Tagged | Leave a comment

How to add additional comments to Tasks in Microsoft Project for the Web?

Hi,

today I will show you how add a comment to a Task in Microsoft Project for the Web.

I will use example from my last Post:

image

Now I will choose Foundation, and I will open Detail screen:

image

and I will get:

image

In this “Note” section I will add a comment:

image

And – that’s all folks. But! In Project desktop version you can see the comment (Note) if you hoover your mouse at info column. this kind of column doesn’t exist here, so you can’t do it. If you want to see if there is a comment (note) at your Task you should open the Detail page.

Regards!

Posted in Microsoft Project for the Web, PMI, Project for the Web, PRoject Management | Tagged | Leave a comment

Equipment as resource in Microsoft Project for the Web

Hi,

in Microsoft Project for the Web we can have human Resources (e.g. people). But what about other Resources. Let’s say that we need Concrete Mixer, when we are building foundations.

I will now create a Simple Project:

image

I will add few Tasks:

image

OK, now I need Concrete Mixer. To define it I should go to Dynamics:

image

and then to Project:

image

I will choose Resources:

image

and I will add new one:

image

Now I will add my Concrete Mixer as Equipment Resource Type:

image

and, here it is:

image

Now, back to my Project:

image

As you can see, I can assign it to a Task.

Now if I look at the Task details, I will get:

image

As you can see, effort is 24 hours (e.g. 3 days * 8 hours / day = 24 hours). So, Resources with type = Equipment are work resources, like any other human resource. If you are familiar with Project Desktop, or Project Online, than you know there is a Material Resource type (like Bricks, licenses, etc., for example). For now, this Resource type doesn’t exist in Microsoft Project for the Web. But I am sure, that it will be available, as this product grows.

Regards.

Posted in MICROSOFT PROJECT, Microsoft Project for the Web, PMI, Project for Web, PRoject Management | Tagged | Leave a comment

Task Start and Finish time in Microsoft Project for the Web

Hi,

Today I will show you in a short Post how to see at what Time should Task start and when it should ended.

To do that I will create a very simple Project:

image

or (Timeline View):

image

Start and Finish dates are visible. But, what about time? To see that, I will hoover my mouse at Start and / or Finish date, and I will see:

image

As you can see Task 1 should be started at 09:00 AM.

image

Task 1 should be finished three days later at 05:00 PM.

image

Task 2 should be started at 6/18/2020 at 09:00 AM.

image

You’ve get the point. So Task 2 should be finished at 6/18/2020 at 1:00 PM (four hours later than it should be started, because duration is 4 hours).

image

Task 3 should be started at 6/18/2020 at 1:00 PM (right after Task 2 should be finished. And finally, Task 3 should be finished at 6/22/2020 at 1:00 PM.

Of course all those values depend on Calendar setup and Work Template setup for the whole Project. But this is part one of my next Posts!

Regards!

Posted in MICROSOFT PROJECT, Microsoft Project for the Web, Project for the Web | Tagged | Leave a comment

How to find right Project in Microsoft Project for the Web?

Hi,

today I will show you how to find right Project, if you have many of them, using Microsoft Project for the Web!

When I log myself to the Project for the Web I will get next Screen:

image

In a Recent Tab I will see all projects which are recently opened by me (opened not necessarily created by me). If I choose Shared with me Tab, I will see:

image

Here I will see all Project which are been created by someone else (in my example it was Ellen), and I am member of the Team, e.g I am member of the Group in that Project.

When I open this project, and after I jump back to Recent Tab I will see that project as well.

In a Created by me TAB, I will see:

image

Here I will see all Projects which I’ve created!

If I want make some Projects as favorite I can do it only in Recent Tab:

image

and I will get:

image

This project is now in Favorite area, so I can easy access to it.

Now, if I log in as Ellen I will see in Shared with me Tab:

image

Obviously she is part of the same two projects as I am. If I open Created by me Tab, I will see:

image

So Ellen has only on Project she had created.

To conclude I can easily  access Projects created by my, or those which Team member I am, in different way.

Regards!

Posted in Microsoft Project for the Web, Project for the Web, Project for Web, PRoject Management | Tagged | Leave a comment

Task progress with % completeness in Microsoft Project for the Web

Hi,

today I will show you how can you put, and see Task progress using % Completeness in Microsoft Project for the Web!

As always I will first create a simple Project:

image

as you can see I have Tasks, Resources, and Dependencies. If I look at the Timeline View I will get:

image

Now let’s say that my Phase 1 is done, and I need to mark all Tasks as 100% completed:

image

and I will get:

image

As you can see, % complete for the Phase 1 is calculated as well (it is 10%). If I mark second and third Tasks as 100% completed, I will get:

image

Phase 1 is 99% completed, because even all Tasks are marked as 100% completed, it is not done, because Milestone is 1% (yes, it is 1% even it has 0 days duration). I will mark it as completed and I will get:

image

Now, let’s look at the Timeline View:

image

If I click on the Project name I will get:

image

Here I can see % Completeness for the whole Project (since it is not possible to see so called “Task 0” in Project for the Web).

Let’s say that Phase 2 is completed as well. I can go and mark each Tasks as 100% completed (and milestone, as well), or I can go to the Summary Task and mark it as 100% completed:

image

and I will get:

image

So the shortest way to mark Subtasks as 100% completed is to mark Summary Task as 100% completed.

Posted in PMI, Project for the Web, Project for Web, PRoject Management | Tagged | Leave a comment

How to use Office 365 Groups with Microsoft Project for the Web

Hello,

Today I will show you how to use Groups with Microsoft Project for the Web.

First I will create brand new Simple Project:

image

The Group is needed when I am going to assign First Resource to my Task. Let’s say that I want to assign Ellen to the Task 1:

image

when I hit Enter I will get:

imageand:

image

IF I choose to create Group, I will have a brand new one, and it will be used for this Project, and later I can use this group for other Project. Or, when I create another Project, I can create new group for that particular Project, as well.

Now, I write Blog Post very often, and for each Post I create brand new Project, so I do not want to create new Group every time. Instead of that, I will create one group which I will use for every Blog Post.

To do that I will create a group which I will call Blog Post Group:

image

and:

image

Now I will add member to this group:

image

OK! Now I will assign John to Task 1:

image

and I will get:

image

Jim is not a group member, but I need him for Task 2:

image

When I select him, I will get:

image

and now he is also part of the group. So, I can add additional member to my group anytime I need it.

image

Now, I am going to create new Project, called: Second Project:

image

and I am going to use Blog Post Group:

image

Now, all group member are available:

image

To conclude, I can create a group for my Project, and use it for that particular project only, or for any further project in a future. Or, I could have Group created somewhere else (for example in my Admin center, or in Teams, or in Planner…), and use it for my Project.

It’s up to you how many groups you will have.

Regards!

Posted in Microsoft Project for the Web, Project for the Web, PRoject Management | Tagged | Leave a comment