Today I will show you how to use Groups with Microsoft Project for the Web.
First I will create brand new Simple Project:
The Group is needed when I am going to assign First Resource to my Task. Let’s say that I want to assign Ellen to the Task 1:
when I hit Enter I will get:
IF I choose to create Group, I will have a brand new one, and it will be used for this Project, and later I can use this group for other Project. Or, when I create another Project, I can create new group for that particular Project, as well.
Now, I write Blog Post very often, and for each Post I create brand new Project, so I do not want to create new Group every time. Instead of that, I will create one group which I will use for every Blog Post.
To do that I will create a group which I will call Blog Post Group:
Now I will add member to this group:
OK! Now I will assign John to Task 1:
and I will get:
Jim is not a group member, but I need him for Task 2:
When I select him, I will get:
and now he is also part of the group. So, I can add additional member to my group anytime I need it.
Now, I am going to create new Project, called: Second Project:
and I am going to use Blog Post Group:
Now, all group member are available:
To conclude, I can create a group for my Project, and use it for that particular project only, or for any further project in a future. Or, I could have Group created somewhere else (for example in my Admin center, or in Teams, or in Planner…), and use it for my Project.
It’s up to you how many groups you will have.