How to connect Microsoft Project for the Web with Teams?

Hi,

Today I will show you how to connect Microsoft Project for the Web with teams.

I already have a Team which is created from existing Group: Project for the Web Group.

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I will click on the + sign and:

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Since there is no direct connection between Teams and Project for the Web (for now, it will be in a feature) I will use Website:

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and I will get:

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Now, If I click, for example on the Firs Project I will get:

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I can do whatever I want, as I am in the Project itself. So, for example, I will assign John to Task A:

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As you can see, I wrote a message to John about this assignment.

But, what if I want to have a Tab for Particular Project? I can do this, as well:

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and I will get:

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To conclude, it is very easy to connect Microsoft Project for the Web and Teams. The most important thing is that when I do that I have a power to manage a Project and collaborate with my team, share documents, and so on.

This is powerful thing, and use it! You will find it very, very helpful!

Edit: there is an easier way now! since I was writing my Post, Microsoft introduces native Teams app for Project. I won’t write a special post about that. Paul Mather, MVP and the expert explained this feature in his Blog post which can be found here: https://pwmather.wordpress.com/2020/08/22/microsoft-teams-app-for-project-for-the-web-microsoftteams-projectfortheweb-microsoftproject-workmanagement-msproject-office365/

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Duration, Start, and Finish relationship with Tasks in Microsoft Project for the Web

Hi, Today I will show you relationship between Task Duration, Start and Finish date in Microsoft Project for the Web.

First I will create a simple Project with one Task:

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A you can see, Duration Start, and Finish date are empty.

Now let’s say that Duration is 3 days:

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As you can see, Start and Finish dates are calculated according to Calendars (which are beyond this Post).

Now Let’s say that I have situation shown in a first picture where all three fields are empty), and I know that Start Date is August 27th:

imageDuration is calculated as 1 Day, Finish date is calculated according to Calendar (in my case it is same as Start date), and Constraint – Start no earlier than is set for the Start Date:

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Now I will repeat steps described above, but this time with Finish Date (I will put August 27th), and I will get:

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Start date is Project Start Date (which is in my example – August 24th), and Duration is calculated as 5 Days, and Constraint – Finish no earlier than is set for the Finish Date.

If I remove either Duration, Start or Finish Date, all other two fields will be removed as well.

Now Let’s say that I have a Project with two Tasks:

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All three fields are empty for both Tasks. If I choose that Task 2 is predecessor for Task 1, I will get:

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Task 1 will start at Project Start Date, and it will have 1 day Duration. Task 2 will also have 1 day Duration. All other Dates (Task 1 Finish date, and Task 2 Start and Finish dates), are going to be calculated according to Calendars.

Finally If I erase Duration, Start or Finish date at any of those two Tasks, the link between them will be lost. For example, I will erase Task 2 Start date, and I will get:

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So, be careful when you put or delete Duration, Start or Finish date for Tasks.

Regards.

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Multiple Projects with the same name in Microsoft Project for the Web!

Hi!

When I use Microsoft Project desktop Application, or PWA I can have multiple Projects with the same name, but in different location (Folders, sites, etc.). But, what about Microsoft Project for the Web?

Let me create two Projects with the Same name – Test!

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and another one:

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There is no limit to have multiple Projects with the same name:

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My advice is: Don’t do that. You will soon or later be confused. And if you use Roadmap, you will confused even more.

Let me create one:

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and I will give it a name:

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Now, I will add a row, and I will connect it to the Project:

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and then I will get:

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So, which one to choose? I do not have a clue!

You’ve got my point!¨

Regards!

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Group name and Project name in Microsoft Project for the Web

Hi,

as you know, in Microsoft Project for the Web, before you can assign Resource to any Task, you must either create a new Group or use existing one.

Let’s say that I want to create new one.:

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As you can see, first of all I should give a name to my Project. If I want to avoid that, I can try to assign a Resource to a Task:

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but I will get:

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So I will create a new one:

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and I will get:

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So, the Group is created, and John is in!

Now I will create a new Project, and I will name it My Project:

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Because I have named Project, my new Group has a default name which is same as a Project name. Of course, I can rename it:

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To conclude, if you want to create a new Group for your new Project, you should either give a name to Project, or you should give a name to a Group. If your Project has a name default group name is same as a Project name, and if it doesn’t have a name you can create a new Group via assigning Resource to a Task!

Regards!

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How to copy Tasks or Project in Microsoft Project for the Web

Hi,

Today I will show you how can we copy part of Project or the whole Project in Microsoft Project for the Web.

First I will create a brand new Project:

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As you can see, I have schedule, and resources, as well. Now I want Feature 2 with Same Tasks under it. I will select them, and I will right click on it, and choose:

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and I will right click on Add new Task and:

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and I will get:

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Here it is. The only thing what I have to do is to rename Feature 1 in Feature 2, and Feature 1 Done to Feature 2 Done. And yes, if there are some other resources who are going to work on those copied Tasks, I can add / replace them as well.

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that was all about copying Tasks. But what if I want to copy the whole Project? I can do that as well. Here are the steps:

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and I will get:

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As you can see, everything is copied except Resources, So I have to assign them. And of course I have to give a name to my new Project.

Regards

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How to navigate through linked Tasks in Microsoft Project for the Web?

Hi,

today I will show you how to easily jump between Tasks in Microsoft Project for the Web!

First, I will create new Project:

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or in Timeline View:

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Now, I will choose Fifth Task, and I will open Detail Page for it:

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As you can see all Tasks on which Fifth Task depends are shown! If I click on  Second Task on the Depends on section:

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I will jump straight to it:

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As you can see you can jump from Task to Task based on their Dependencies! Be aware, that you can jump to the Task’s predecessors (Depends on), and not it’s Successor!

Regards!

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How to add additional comments to Tasks in Microsoft Project for the Web?

Hi,

today I will show you how add a comment to a Task in Microsoft Project for the Web.

I will use example from my last Post:

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Now I will choose Foundation, and I will open Detail screen:

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and I will get:

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In this “Note” section I will add a comment:

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And – that’s all folks. But! In Project desktop version you can see the comment (Note) if you hoover your mouse at info column. this kind of column doesn’t exist here, so you can’t do it. If you want to see if there is a comment (note) at your Task you should open the Detail page.

Regards!

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Equipment as resource in Microsoft Project for the Web

Hi,

in Microsoft Project for the Web we can have human Resources (e.g. people). But what about other Resources. Let’s say that we need Concrete Mixer, when we are building foundations.

I will now create a Simple Project:

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I will add few Tasks:

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OK, now I need Concrete Mixer. To define it I should go to Dynamics:

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and then to Project:

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I will choose Resources:

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and I will add new one:

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Now I will add my Concrete Mixer as Equipment Resource Type:

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and, here it is:

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Now, back to my Project:

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As you can see, I can assign it to a Task.

Now if I look at the Task details, I will get:

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As you can see, effort is 24 hours (e.g. 3 days * 8 hours / day = 24 hours). So, Resources with type = Equipment are work resources, like any other human resource. If you are familiar with Project Desktop, or Project Online, than you know there is a Material Resource type (like Bricks, licenses, etc., for example). For now, this Resource type doesn’t exist in Microsoft Project for the Web. But I am sure, that it will be available, as this product grows.

Regards.

Posted in MICROSOFT PROJECT, Microsoft Project for the Web, PMI, Project for Web, PRoject Management | Tagged | Leave a comment

Task Start and Finish time in Microsoft Project for the Web

Hi,

Today I will show you in a short Post how to see at what Time should Task start and when it should ended.

To do that I will create a very simple Project:

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or (Timeline View):

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Start and Finish dates are visible. But, what about time? To see that, I will hoover my mouse at Start and / or Finish date, and I will see:

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As you can see Task 1 should be started at 09:00 AM.

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Task 1 should be finished three days later at 05:00 PM.

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Task 2 should be started at 6/18/2020 at 09:00 AM.

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You’ve get the point. So Task 2 should be finished at 6/18/2020 at 1:00 PM (four hours later than it should be started, because duration is 4 hours).

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Task 3 should be started at 6/18/2020 at 1:00 PM (right after Task 2 should be finished. And finally, Task 3 should be finished at 6/22/2020 at 1:00 PM.

Of course all those values depend on Calendar setup and Work Template setup for the whole Project. But this is part one of my next Posts!

Regards!

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How to find right Project in Microsoft Project for the Web?

Hi,

today I will show you how to find right Project, if you have many of them, using Microsoft Project for the Web!

When I log myself to the Project for the Web I will get next Screen:

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In a Recent Tab I will see all projects which are recently opened by me (opened not necessarily created by me). If I choose Shared with me Tab, I will see:

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Here I will see all Project which are been created by someone else (in my example it was Ellen), and I am member of the Team, e.g I am member of the Group in that Project.

When I open this project, and after I jump back to Recent Tab I will see that project as well.

In a Created by me TAB, I will see:

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Here I will see all Projects which I’ve created!

If I want make some Projects as favorite I can do it only in Recent Tab:

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and I will get:

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This project is now in Favorite area, so I can easy access to it.

Now, if I log in as Ellen I will see in Shared with me Tab:

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Obviously she is part of the same two projects as I am. If I open Created by me Tab, I will see:

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So Ellen has only on Project she had created.

To conclude I can easily  access Projects created by my, or those which Team member I am, in different way.

Regards!

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