Cancelling Project when using Resource Pool in MS PROJECT 2013!

Hi,

a Blog reader thinks that she has found a Bug when using Resource Pool, but it is not a Bug. I will show you a case in MS PROJECT 2013!

First, as usual I will make a Resource Pool and I will save it:

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and then:

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I will save the Resource Pool:

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No I will create my first Project with two Tasks and I will assign Resources from the Resource Pool:

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and then:

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Finally:

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I will repeat those steps above for my Second Project, and I’ll get:

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John and Mary are Over-allocated, as expected. Now suppose, that you find out, that you will not work on Second Project, because it is Canceled (for any reason). What Will you do? Will you simply delete Second Project file? NO! Why? Look what will happen.

I have those mpp Files:

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After I erase Project2 mpp file I’ll get:

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I’m going to open Project1, and I’ll get:

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and:

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As you can see, John and Mary are still Over-allocated. But, how can it be? Let’s look at the Resource pool Resource Usage View:

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You can see that even Project2 does not exists any more, Resource pool has still data (Task) from it. So before erasing project file, first remove allocation, like this:

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then save this Project file along with Resource pool file,m and THEN Erase it! you will get:

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Again Resource Usage View in Resource Pool:

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Task are still here, but they are not assigned to anyone. Still not happy with that. Than in Project2 erase all Tasks, then save it along with Resource Pool, and then erase it.

 

Simple, but you must be very careful!

 

Regards.

Posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013 | Tagged , , , , | 3 Comments

Scheduled Duration, Start and Finished Date in MS PROJECT 2013

Hi,

A question from my Blog reader is: “Please clarify the purpose  of fields Schedule Duration, Schedule Start & Schedule Finish. In which context they are used and how they differ from Duration, Start & Finish Fields ?

I will show that in MS PROJECT 2013. First of all, the best use for this field is for Manually Scheduled Task. Suppose that you have one Manually Scheduled Task in MS PROJECT 2013:

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and three Resources in Resource Sheet:

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I will assign all three Resources to the Task:

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Now, suppose that John Will work only at Wednesday, Mary at Thursday and Friday, and Paul at next Monday and Tuesday. I will use Task Usage View for that:

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Of course I added this hours Manually to specific days.

Let’s look at Gantt Chart View:

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Duration, and Finish Date is empty. Now I will add three new columns in Gantt Chart View:

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As you can see Duration is still empty, but Schedule Duration is now % days, so you can enter this Value in Duration Field.

If I do the Same thing with Auto Schedule Task I’ll get:

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Duration is same sad Schedule Duration, so best use for this fields are for Manually Scheduled Task!

 

Regards.

Posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, PMI, PRoject Management | Tagged , , , , , | Leave a comment

Reordering Tasks in Master Project with MICROSOFT PROJECT 2013!

Hi,

again one of my Blog Readers has a question: “What if I want to make changes to the master project but don’t want it to change the sub projects? I want to be able to re-order the tasks in the master project but want them to stay in the same order for the sub projects. I thought you could save “one way”. I say yes to saving the master and no to the subs and I lose the master changes. Am I asking for the impossible?”

First I will create two Projects in MS PROJECT 2013:

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and:

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After saving those two Projects (and you know how to save it), I’ll create Master Project, and I’ll Insert those two Project in Master:

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and:

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After adding those two Project I’ll get:

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Now I will move Second Tasks form second to the First Place in Master Project:

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OK! Let’s see what is with Original Projects:

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and:

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As you can see those Task has been moved in original Projects, as well!

If you want to avoid that you can make this:

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When I do this for both Project I’ll get the same thing:

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I will move Tasks, as I did in my previous example:

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Let’s see the original Projects again:

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and:

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Now I will add a brand new Task in Master Project, below Second Task of Second Project:

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Now, again, let’s look at the Project #2:

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New Task is not in it.

Be aware of this. If you add a Project in Master Project with Link to Project checkmark selected, whatever you do in Mater Project will be reflected in original Projects. On the other hand, if you add a Project in Master Project with Link to Project checkmark deselected, Master Project acts like a stand alone Project, ant that means that whatever you do in Master Project will not be reflected in original Projects. In that case Master Project and Subprojects are acting like a separate stand alone Project (as you type them manually).

 

Regards

Posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI | Tagged , , , | 2 Comments

Is it Possible to prevent assigning Resource to Task in MS PROJECT 2013?

Hi,

again a question form my Blog reader: “Is it possible to disable assigning Resource to the Task, and still keep same resource in Resource sheet?”

Let me show you in MS PROJECT 2013

First I’ll create Brand new Project with two Tasks:

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and two Resources:

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Now I will assign both resources to Task 1:

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Now suppose that I don’t want John to be available to any Task any more. What can I do?

I can make him available only form Monday, 09.6.14 to Tuesday 10.06.2014:

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Now, I’ll try to assign John and Mary to the Task 2:

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As you can see, nothing prevents me to assign John. He is marked as Overalocated and that is it!

I will try to fix that with Task Inspector:

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and then:

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and I will get:

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Notice that Mary will finish the Task at Friday, but whole Task will be finishe ar Wednesday 31.12.2049 (limitation from MS PROJECT date) even he is assigned with 0%.

If you make an Calendar exception for example, you will still be able to assign him to the Task!

So, the answer is NO! You can’t prevent assigning John to any Task. You should be careful, that’s all!

Regards!

Posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management | Tagged , , , | Leave a comment

A Small issue with Team Planner and Resource Leveling in MS PROJECT 2013

This will be a short one. Again, my fellow MPV Eric Uyttewaal found a Bug in MS PROJECT 2013.

I will Crete two Tasks in MS PROJECT 2013:

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and one Resource:

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Finally I’ll assign this Resources to both Tasks:

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As you can see, John is over allocated. Now I’m switching to the Team Planner View:

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Everything is fine (see Over allocation with red lines). Now I’m going to Level Resources:

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and I’ll get:

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Still, everything is perfect. No I’m going to Undone last Action:

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and I’m getting:

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There are no red lines here.

Funny!

Regards,

Posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI | Tagged , , | Leave a comment

Multiple Resource Pools in Subprojects in MS PROJECT 2013!

Hi,

I have a question from on of my Blog Readers: “Is it possible to use separate Resource to Projects, and then to see all Resources in one Master Project?”

The answer is: “YES” How? I’ll show you in MS PROJECT 2013!

First I’ll create Resource pool (the first one):

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and I’ll save it:

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and then:

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Now I will create two Projects with two Tasks and I will use same Resource Pool:

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and then:

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and:

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Now I will Assign Resources to Tasks:

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Now, the Second Project:

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Now I’ll create Second Resource Pool:

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And another two Projects with two Tasks, and with Usage of this Second Resource Pool:

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and:

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Now I’m going to cerate Master Project with Subprojects:

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and I’m going to import four Projects like that:

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and I’ll get:

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after I import all Projects I’ll have:

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As you can see, all Resources are there. And both Resource Pools are open!

Lets see Resource sheet in Master Project:

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OK! Now two Tips!

If you want to add Task to a Project4, for example, you can not use Resource from Resource Pool 1.

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If you want to use independent Task like this:

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You can not use any Resource from any Resource pool, either. And you can not assign independent Resource to that Task too! It is impossible!

 

Regards!

Posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management | Tagged , , , | 1 Comment

Bug with Inactive Tasks in MS PROJECT 2013!

Hi,

My MVP Fellow, Dale Howard found this Bug in MS PROJECT 2013!

I will Create brand new Project with some Tasks:

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Now, suppose that I want to make First four Tasks inactive:

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I will get:

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So far so good. Now, let’s say that all Task (active Tasks) which are supposed to be Finished at Friday, 16.5.2014 are finished. Notice that 16.5.2014 is date which is AFTER all inactive Tasks. I’ll do this like this:

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and I’ll get:

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As you can see, Inactive Tasks are marked as Completed. The funniest thing is if you try to Select one or many of those Inactive Task and then try to make them 0% Complete, it is impossible!

This is a Bug!

Regards

Posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, MS PROJECT 2010, PMI, PRoject Management | Tagged , , | Leave a comment