How to compare Projects in MS PROJECT 2013

Hi,

in may cases you will have more than one Microsoft Project file for the same Project. Usually this is called versioning! And, after some time you will want to know where are the differences between two versions of your Project! I’ll show you how can you do it in MS PROJECT 2013!

First I will create two Versions of one Project.

First Version will look like this:

image

I will also create Resources for this Project:

image

and I will assign them to Tasks:

image

I’ll save this Project as Version 1:

image

Now suppose that after some time, you find that your Project does not need Task 2 any more, but it needs Task 5! And suppose that Task 3 will have 5 days Duration. And suppose that Mary Left the Company, but Angela join the Team! And, suppose that all your Resources should work on all Tasks! Finally, suppose that your Project will Start at Monday 02.09.2013!

This will look like:

image

I’ll save this Project as Version 2 (don’t expect picture for that :-P)

Now I am going to close and reopen MS PROJECT 2013! And I will open Second Version, and I’ll get the data shown in Picture above! What I want is to compare those Versions:

image

and then:

image

and finally, I’ll choose Entry Table (default) for comparison:

image

after creating the Report I’ll get:

image

You can see legend on the Left side of the screen:

  • ? Different name in previous version
  • + Only in current project
  • Only in previous project
  • blank Common to both Versions!

You can see on the upper part of the Screen next Columns:

  • Task Mode Current
  • Task Mode Previous
  • Task Mode Differences
  • Duration Current
  • Duration Previous
  • Duration Differences
  • Start Current
  • Start Previous
  • Start Differences
  • Finish Current
  • Finish Previous
  • Finish Differences
  • Predecessor Current
  • Predecessor Previous

You can choose to see only Items with differences, and Column with differences, as well:

image

and:

image

and you will get:

image

Finally, you can save this Report, as common file! Why should you do that? Well, the Reason is very simple. Each time when you change anything in project file, and you want to compare that file with another, you will get new Report, based on actual data. But if you want to examine differences before you change your project file (differences in the past!), you can save your report, for example like Comparison Report 01082013, then next time like Comparison Report 01092013, etc.

Nice thing isn’t it!?

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About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, Microsoft Project Server 2010, MS PROJECT 2010, PMI, PRoject Management and tagged , , . Bookmark the permalink.

4 Responses to How to compare Projects in MS PROJECT 2013

  1. Marco Parada says:

    I have made a comparison of two schedules for the same Project, but I get working days as difference betwen them instead of calendar days. What can Ii do?

  2. Jose says:

    Very informative, thank you!

  3. Vikran guhilot says:

    Thank you

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