Tracking resources exact hours on a standard calendar in MS PROJECT 2013



Again a question from one of my Blog readers:

“Dear Nenad,
I really appreciate your blog…helps me immensely.
I would really be grateful if you could help me on tracking resources exact hours on a standard calendar. I am interested in know resources estimated hours and actual hours worked whilst tracking these both against the standard calendar.
I look forward to your reply.
Thanks again!”

First I’m going to create New Project in MS PROJECT 2013:


and Resources:


I’ll assign both of them to Task , and Task 2:


I’ll save this as a Baseline:




I’ll switch to the Task Usage View:


OK! I am using Standard Calendar! Now suppose, for example that John has worked on Task 1 24 hours, but he needs extended 32 hours for the Task 1 (e.g. John will work 56 hours on that Task):


As you can see I put 24 hours in Actual, and extended 32 hours in Remaining.

Let’s see Tracking Gantt View:


and Work Table:


If I want to Track Progress day by day I can do this:


and I’ll get:


Now suppose, for example that Mary has worked 8 hours at Task 1 at Thursday and Friday, but has to work 4 hours at Monday as well. I can do it like this:


You can see that Mary must work 20 hours for that Task in Task Usage View:


Hope this helps!



About Nenad Trajkovski

Location: Zagreb, Croatia Occupation: Project Manager Interests: Project Management and MS PROJECT He was born in Zagreb, Croatia at 1963. After completing his college he started working on projects in different business areas (banking, manufacturing, automotive industry, distribution, oil companies, etc.) developing and implementing ERP systems into different companies. He has got a lot of experience working with people in different business processes and also possesses great knowledge in information technologies and financial services. Today he works as a business consultant, adn Project Manager in PERPETUUM MOBILE d.o.o. Zagreb. He is a regular lecturer for Project Management in MS Innovation Center in Varaždin, Logosoft Sarajevo in Bosnia and Herzegovina and SEAVUS GROUP in Skopje Macedonia. He was named the best lecturer of WINDAYS 2008 while his lecture was also voted as the best. In addition, he was in TOP 10 lecturers at the MS SINERGY 2009 and MS VISIA 2009, 2010. Shares first place as the best lecturer of KulenDays 2009 and 2010 and PMI Conference 2009 in Zagreb. He is also a regular lecturer in the MS Community. He is a Certified Accountant and a PMP (Project Manager Professional) and a PMI-RMP (Risk Manager Professional), MCP, MCT, and Microsoft Certified Technical Specialist - Microsoft Project 2010. From 01.01.2012 awarded with MVP (Microsoft Most Valuable Proffesional - Microsoft Project)!
This entry was posted in MICROSOFT PROJECT, Microsoft PRoject 2010, Microsoft Project 2013, PMI and tagged , , , , . Bookmark the permalink.

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